Office Manager
: Job Details :

Job Purpose

To use your unique talents, experience, skills, education and enthusiasm to complete the Operations team and to recognize that your contribution is essential to the vision of Ring Container Technologies.

Key Responsibilities and Duties

1. Perform Employee Services responsibilities at the plant, to include but not limited to:

Initiate and ensure completion of candidate/new hire assessments, background screenings and e-verify documents.

Set up & maintain employee Workday files and associated documents in Workday

Maintain employee vacation requests and training records in Workday

Act as liaison between employee and plant/upper management

Perform new hire orientation and on-boarding

Perform new hire, random, and specific issue drug testing

Maintain employee worker documents in Workday for all other areas, such as discipline, MVR reports, special payroll items, confidentiality agreements, consent forms and other documents as needed

Assist with preparing corrective actions and maintaining attendance points for hourly employees

2. Ongoing recruiting of talent and open positions

Build local relationships in community to source best talent and build pipeline

Attend local career fairs/community/network events to raise awareness of Ring opportunities

Manage job postings on company approved resources

Manage candidates through the recruiting/onboarding process

3. Maintain Payroll records

Submit bi-weekly time cards to payroll through Workday

Maintain employee attendance points and accrued hours

Manage temp agency relationships and ensure proper background checks and drug screens are completed on all temporary employees on premise

Manage temporary labor onboarding and time tracking

Provide ES with all temporary agency contracts

4. File and manage workers comp claim process for the facility

Contact Employee Services of any injury or illness reported by employee

File first report of injury into workers comp system

Maintain contact with employee throughout leave and update status to Employee Services

Coordinate all written communication with injured employee

Provide employee with instructions on maintaining communication with plant and workers comp provider before and during treatment

5. Benefits

Administer enrollment and coverage changes

Liaison with plant employees

Promotes company Wellness program (create/coordinate events, purchase healthy snacks for employees etc.)

6. Assist Plant management in coordinating employee training.

7. Support ERP and EAM system needs as designated by the Plant Manager

May be responsible for entering or maintaining shipping, receiving or production records in ERP system

May be responsible for entering or approving purchasing, receiving or invoice records in EAM system

8. Answer telephone and greet visitors in a professional and courteous manner consistent with Ring Container Technologies standards

May communicate with customers on requests, complaints, or order changes

Direct calls to appropriate individuals, take/relay accurate messages, and screen calls when necessary

Maintain visitor log and call log

Greet applicants and follow Ring recruiting practices

Maintain confidentiality agreement files; ensuring all new and returning visitors sign agreement on an annual basis

9. Fully support the administrative needs of the plant management team

Maintain sufficient office supply and cleaning supply levels

Coordinate purchase needs with all staff members

Maintain all supply purchases within assigned budget

Maintain housekeeping in front office, storage closets, break room and restrooms

Schedule and coordinate plant programs, including but not limited to hearing tests, training, picnics, community events

Assist with travel for employees participating in events outside of normal plant operations

Assist in preparing presentations and other communications as needed to support management team

Maintain petty cash fund, balances and file reports to headquarters

Complete UPS and Federal Express records for shipment

Forward delivery receipts and approved invoices to headquarters for timely arrival

Attend all training and meetings designated for the Office Manager position

10. Support the development, implementation, maintenance and ongoing improvement of food safety, food defense, and quality systems to ensure compliance with third-party food safety standard guidelines

11. Support, promote and implement the safety initiatives within the plant to meet the safety mission and culture defined by Ring Container Technologies

Coordinate safety training with the safety champion in the plant; may be designated as the safety champion in the plant

Maintain all safety documentation associated with training, injuries, near miss, investigations and meeting minutes

Follow Ring Container Technologies Incident Investigation and Reporting Procedures

Coordinate medical evaluation for injured employee at an occupational health clinic

Administer and support all OSHA related and required activities performed at the plan as needed.

12. Perform other duties as assigned.

This is a general job description, and each plant will have additional duties and responsibilities that will be added by the plant manager.

Key Job Performance Measures

Ability to anticipate staffing needs, recruit and build talent pipeline

Accuracy of employee files and payroll

Accuracy and timeliness of ERP system entries

Experience, Educational and Technical Qualifications

Our Office Manager must be a self-motivated individual with 2-3 years of experience in an administrative role. Associates Degree and experience in a manufacturing environment preferred. He/she must possess good oral and written communication skills and be able the read, write and understand English to produce professional correspondence and handle customer service requests. The candidate must possess the ability to work well under pressure and be able to coordinate numerous activities. She/he should exhibit a sense of urgency, accountability, business ethics, professionalism, self-motivation and the desire and focus to improve the business. Our Office Manager must be well trained in computer software such as: ERP, EAM, PowerPoint, MS Office and NWA Quality Analyst.

Abilities Required

Must be able to come to work promptly and regularly.

Must be able to take direction and work well with others.

Must be able to work under the stress of deadlines.

Must be able to concentrate and perform accurately.

Must be able to react to change productively and to handle other tasks as assigned.