Job Location : Atlanta,GA, USA
Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.As a Tenant Services Coordinator, you will provide and coordinate daily office operations, compose/type memos, coordinate meetings, assist leadership team with management of invoice records, set up vendor accounts and other various administrative functions.Responsibilities:Daily Duties:Order office suppliesMaintain office equipment fax machine, copier, postage meter, telephonesReceptionist dutiesAdministrative duties for office staff - distribute mail with date stamp, expense reports.Send, receive, and distribute faxesSchedule meetings, reserve/setup room, prepare agenda, order/serve refreshments as requiredProcess overnight packagesPrepares and distributes minutes of meetingsFacilitate building access for vendors and manage key box for vendors; assist in coordinating services by various contractors and gain approvals by tenants and engineerRespond to tenant emails and voicemails in a timely manner including any requests, complaints, work orders, comments, etc.Tenant Service Duties:Field all incoming phone callsService requests and requests for special services and incidentsAngus Work Order AdministrationContractor badges and key check outTenant Relations - assist the Assistant Property Manager as necessaryTenant contact listAccess Card AdministrationWork Order System administrationAdditional Duties:Order/Maintain all building signage - order door signs/directory strips for all new move-ins; order misc. signage as needed, including hallway/fitness center, etc.Review information to tenant on how to order mailbox keys, order suite directory signs, confirm number of keys needed and order the keysAssist with preparing new tenant set-up, updating tenant contact listsCoordinate with APM all tenant move-ins/move-outs, and all other bulk item deliveriesSchedule all pest control appointments for Tenants and contact Elevator Company for emergency repairs as need call for additional dumpster removalsCoordinate conference room schedulingAssist Property Managers and Assistant Property Managers with the planning and implementation of periodic tenant eventsSchedule building and loading door to lock/unlock as needed for special events, holidays, etc.Assist Security with Lost & Found recovery process, overnight parking notifications, coordinate tenant fob deliveries, circulating security alerts, entering regular request as observed nightly by Security Officers. Pass down log managementDesired Competency, Experience and Skills:Must have a minimum high school education, Associates, B.A. or B.S. college degree preferredMinimum of 1 year previous property management experiencePrevious experience in real estate management and be familiar with commercial leasesPossesses a professional demeanor and excellent interpersonal skillsHave access to reliable transportation and maintain a valid driver's licenseComputer literate and proficient on Outlook, MS Word, Excel and PowerPointExcellent communication skills, both verbal and writtenMust be physically capable of walking, ascending and descending stairsEssential Functions:Answer telephones, determine nature of call, and take messages and/or route caller to appropriate party. Respond to inquiries by providing routine information and or taking and delivering messagesGreet visitors, notify appropriate personnel of arrival, and direct same to designated locationReceive and distribute overnight deliveries, courier deliveries, facsimile transmittals, daily mail and related packagesMaintain inventory of office supplies, prepare list, place orders and store delivered suppliesResponsible for obtaining and keeping up-to-date certificate of insurance (COI) documents on file for all tenants and vendors. Maintain and file current COI for each tenant and vendor, send notice when the insurance expires, follow-up until the new policy is receivedReceive, distribute, track and review all work orders in WorkSpace/Angus, alert personnel of any problems or unresolved work orders and run monthly reportsPrepare agendas and meeting minutes for property management meetingsAssist with special events. Holiday events/parties, welcome lunches, blood drives, food drives etc.Update Tenant Directory and changes in general info including staff changesResponsible to send tenant manual, receive directory and sign request, add new tenant to WorkSpace/Angus database, receive emergency contact form and send out move-in basketServe as backup for administrative tasks for office staffPerform other duties as assigned, some of which may be essential to the jobThis position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.#IND123Pay Range$50,000-$55,000 USDAbout Lincoln Property CompanyLincoln Property Company ( Lincoln ) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.