The Fountain Group is currently seeking an
Admin Assistant IV for a prominent client of ours.
This position is
Waukegan, IL. Details for the position are as follows:
Job Description: - $29.00 - $32.00/HR to start! W2
- 6-month contract - (potential to convert based on performance & budget). (Hybrid position - 3 days onsite, 2 days remote)
- Responsibilities include:
- Provides general administrative support. May provide back-up support to higher-level management as needed.
- Effectively monitors manager and team calendars, proactively solves conflicts.
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Interacts with high-level executives and manages confidential or business-sensitive information.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
- Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Operates with general instruction and some supervision.
- Safeguards Client confidential information
Qualifications: - Minimum HSD/GED required/ some college preferred.
- Previous admin experience supporting executives.
- Experience working in pharmaceutical company or CRO strongly preferred.
- Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
- Make it happen spirit & attitude as well as persistence.
- Adaptive learner that grasps information quickly, and adapts to changes that may happen daily