Volunteer Coordinator Essential Duties/Responsibilities:
- Have a thorough understanding of the ministries of BPC
- Responsible for moving individuals through the volunteer engagement process
- First point of contact for individuals looking to serve
- Ensure applications are completed
- Perform an intake/interview of individuals, discerning and evaluating their qualifications, skills and abilities
- Initiate spiritual gift inventory if needed
- Walk individuals through BPC code of conduct and safety training
- Connect individuals to the best suited serving opportunities
- Follow up with individuals to discern the effectiveness of the volunteer match, reassign positions, or terminate volunteer relationship if necessary
- Ensure volunteer recognition is celebrated throughout the ministry areas and work with other staff to hold an annual celebration event
- Stay aware and up to date of volunteer opportunities within ministry areas
- With other staff, generate communication and marketing/recruiting materials regarding serving at the church
- Maintain accurate volunteer data and/or a volunteer software database
- Manage groups of church volunteers including but not limited to Sunday morning teams and hospitality.
- Scheduling weekly volunteers
- Training new volunteers for the specific role
- Identifying team leaders for the various groups
- Recruiting and managing volunteer for key BPC events
- Build and nurture staff relationships into a team mindset with volunteers
- Develop service descriptions as needed for new volunteer roles
- Provide reports as needed for church leadership
Event Coordinator Essential Duties/Responsibilities:
- Act as the point person for large church events and special conferences:
- Research and develop plans
- Gather supplies, find vendors, create registrations, and organize volunteers
- Ensure marketing and communication requests are generated
- Be onsite for events ensuring day-of logistics including tear-down/wrap up
- Ensure debriefs occur for the events
- Assist the Director of Care with Legacy events and planning memorials/funerals
- Manage budget spending for events and environments
- Schedule and track weddings by receiving and screening wedding requests, meeting with brides/families to arrange details, supporting the pastor performing the wedding and handling invoicing and coordinating any reception details if applicable
- Track BPC inventory of event-related material such as dcor, props, serving items, etc.
- Act as an advisor to BPC ministry leaders for events for which they have responsibility
- Along with other BPC staff and with Pastor consultation and input, create visuals within the Sanctuary that complements the sermon series or seasonal holidays
- Attend staff meetings, attend department planning meetings as needed
Required Skills and Abilities:
- An understanding and passion to see the body of believers be actively volunteering in the church
- An energetic self-starter with the ability to motivate others
- A discerning listener
- Strong communication skills
- Ability to effectively oversee multiple tasks at any given time
- Strong organization and time-management skills
- Detail oriented with the ability to problem solve
Minimum Qualifications, Education and Experience:
- Previous experience in volunteer management a plus
- Bachelor's degree preferred
- Flexible schedule to accommodate meetings outside of normal business hours
- Ability to work effectively in a team environment
- Proficient computer skills in Microsoft Office and Google Drive with the ability to learn new software
- Satisfactory background check required for all positions
Physical Requirements:
- Able to type and enter data on a computer
- Able to communicate effectively in English, both orally and in writing, with all staff, church leadership, members of the congregation, and volunteers
- Able to sit for longer periods of time and walk around the church campus
- Able to lift, carry and move items as needed for events up to 20 pounds
- Able to drive