CONTRACT COMPLIANCE ADMINISTRATORFULL TIME, EXEMPTHYBRID WORK ENVIRONMENT ABOUT US:At REDCOM, our mission is to enable the most critical conversations in the world by developing highly interoperable, flexible, and easy-to-use communicationssolutions. REDCOM stands for Research, Engineering, and Development in Communications, and our goal is to be the Command and Control platform of choice for all tactical levels of the government. After 45 years in business, we are still in growth mode. We're looking for a detailed, motivated, and self-assured individual to join our operations team and help continue to drive company goals and ensure compliance.
OPPORTUNITY AT A GLANCE:In this position, you'll take on the crucial role of ensuring compliance with various contractual requirements. You will serve as a subject matter expert on terms and conditions, FAR and DFARs flow downs, lead contract negotiations and spearhead the review of our supply chain documentation to ensure continued contractual compliance.Though your primary responsibilities for this position revolve around compliance, the work will include continued collaboration with every department in support of their needs, as well as a focus on continuous improvement and learning for you as an individual and REDCOM as a company, when it comes to contractual requirements, government compliance, and constant changes in that space.The ideal candidate will have a passion for rigor and order, will have a strong attention to detail and a keen interest in understanding the associated operational activities of doing business with the government and defense markets and positioning the organization for compliance with internal and external requirements.
RESPONSIBILITIES: - Contract Review
- This role will review and understand business purchasing terms and conditions, applicable Quality Management System requirements, and FAR/DFARs flow downs.
- Responsible for partnering with our legal counsel and engaging subject matter experts as needed to drive responses and organize and plan negotiations with contract officers and customers.
- Prepare and deliver contractual correspondence, change management, negotiations, and maintain contract files and records for objective evidence in compliance with regulatory, legal, and company policies.
- Collaborate with multiple departments and lead internal contract reviews to ensure final executed terms and conditions align with company policies and requirements. Ensure that our quotes, sales order acknowledgements, and customer PO all align with REDCOM terms and conditions.
- Maintain a database and reporting for all contracts which will include all FAR/DFARs requirements and contract specifics for delivery and lifecycle. May include oversight of DCMA and CAS requirements.
- Assist with new business opportunities and associated contract strategy as needed. Serve as a subject matter expert and provide guidance and support.
- Continuous research and learning on government contract and compliance changes and requirements. Ensure current and long-term compliance throughout the organization through periodic reviews, and participation in QMS internal audits.
- Compliance & Quality
- Partner with our quality management system staff to ensure compliance and communication across the organization.
- Partner with manufacturing, purchasing, and accounting on our Supplier selection and approval process, including reviewing, evaluation, and screening as required for compliance documentation obligations as it pertains to our supply chain.
- Fully execute FAR and DFARS Representations and Certifications and new supplier/vendor questionnaires and agreements from various agencies, official entities, and prime contractors with guidance from legal counsel and senior management.
- General Skills
- Present information related to these areas to broad audiences, including senior management and external auditors.
- Performs other duties as assigned within the general scope of the these duties..
- Collaborates routinely with other teams, including business development, sales, manufacturing, accounting, engineering, and operations.
- Contributes to operational excellence by identifying issues and brainstorming solutions.
- Demonstrates flexibility, versatility, and an ability to coordinate multiple concurrent priorities, seeking guidance as necessary.
- The functions of this position will not require you to render legal advice or constitute the practice of law.
QUALIFICATIONS FOR SUCCESS: - Bachelor's degree in Business Administration or a related field and at least 3-5 years of experience in contract compliance within the defense industry - OR- Associate's degree in Business Administration or related field and at least 5 years of experience in contract compliance within the defense industry, including experience specific to business writing, presentations, and review of Terms & Conditions.
- Advanced knowledge of government contracts law, including FAR/DFARS and ITAR/EAR applicability.
OTHER DUTIES:Complete special projects and perform other duties as necessary.
SPECIAL WORKING CONDITIONS:REDCOM offers a highly flexible hybrid working environment. This role can work hybrid including designated in-office days, which we use for collaboration sessions and cross-department meetings.
PHYSICAL REQUIREMENTS:Work is primarily an office environment. Visual acuity and the ability to read both on-screen and on-paper documentation is essential. Excellent command of the English language, both written and orally is required. Very infrequent lifting requirements could include moving a box or equipment, up to 10 pounds.
ORGANIZATIONAL CONTEXT:No direct reports but will be required to interact with various departments and executive leadership.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change based on business needs.
About REDCOM Laboratories, Inc.:REDCOM Laboratories, Inc. is a private woman-owned small business based in Victor, New York. Since 1978, REDCOM has been developing and manufacturing the world's most reliable communications systems for all branches of the U.S. military, our NATO allies, government agencies, emergency responders, service providers, and enterprises.REDCOM was awarded a Top Workplaces award three years in a row by The Democrat and Chronicle. This dedication is based solely on employee feedback gathered through an anonymous survey that uniquely measured 15 drivers of engaged cultures. These drivers are critical to the success of any organization: including alignment, execution, and connection, just to name a few.REDCOM allocates substantial resources to research and development. In fact, the name REDCOM is an acronym that stands for Research, Engineering, and Development in COMmunications.What really makes REDCOM stand out from most other companies is our family-oriented culture. We encourage our employees to innovate and empower them to work autonomously. This enables REDCOM to not just respond to customer requirements but to generate truly innovative solutions. We understand and anticipate user needs and develop solutions to meet them. We love solving problems that other companies can't - or won't - tackle.
Why YOU want to work for REDCOM:We have an incredible benefits package including:
- 3 weeks of paid vacation per year, plus a generous sick time policy
- Generous rollover policy
- 10 paid holidays per year
- Generous medical insurance, with 1 plan covered in full
- Dental and vision coverage
- 401(k) plan with match
- Learning & development is strongly encouraged
- Remote-friendly work environment
- Beautiful campus and generous office space for in-office days
- On-site workout facility
- Tuition Assistance Program
The wage range for this role considers the range of qualifications that are considered in making compensation decisions including but not limited to skill sets; experience and training; education and certifications; and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each position. Contract Compliance Specialist: Hiring Range $76,500 - $79,775