Administrative Specialist
: Job Details :

JOB TITLE: ADMINISTRATIVE SPECIALIST

DEPARTMENT: T.R. WHITE SPORTSPLEX

NON-EXEMPT: YES

FULL-TIME: YES

GRADE: F (RATE OF PAY: $20.09)

JOB SUMMARY: The person employed in this capacity will perform his/her duties under the direction of the Director of the T. R. White Sportsplex. Perform secretarial duties for the T.R. White Sportsplex.

ESSENTIAL JOB FUNCTIONS:

* Perform routine clerical and administrative work in answering phones, receiving the public, collecting all rental fees, record deposit on correct forms; issue receipts; maintain all files related to the operation of the center.

* Answer in-coming calls and route callers or provide information as required.

* Receive the public and answer questions; respond to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.

* Fill out pay request forms;

* Mail refund checks to individual who made a cleaning deposit to rent the building.

* Prepare press releases.

* Create flyers informing the general public about various programs at the center.

* Operate a vehicle to run errands.

* Maintain inventories and order office supplies and materials, maintain departmental personnel records.

* Attend staff meetings if Director is unable to attend.

* Perform all other duties as may be assigned by the Director.

TOOLS/EQUIPMENT:

* Computer, copy machine, fax machine, postage machine & calculator.

REQUIRED EDUCATION, DEGREES, CERTIFICATES, AND/OR LICENSE:

* Graduated from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and

* Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.

* Valid Driver's License.

EXPERIENCE, TRAINING, KNOWLEDGE AND SKILLS:

* Working knowledge of computers and electronic data processing.

* Working knowledge of modern office practices and procedures.

* Skill in operation of listed equipment.

* Ability to effectively meet and deal with the public.

* Ability to communicate effectively verbally and in writing.

* Ability to handle stressful situations.

PHYSICAL DEMANDS:

* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

* While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

* The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

* The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

* The noise level in the work environment is usually quiet.

APPLY FOR THIS POSITION

EOE/M/F/V/D