Job Description
The Administrative Support Specialist is a multi-layered role that may support the functions of Growth, Marketing, HR, Finance, Sales, and various other departments as needed.
Job Responsibilities
- Support Regional Tradeshow process by assisting with tradeshow registration, gathering agendas, and sending calendar invites to attendees.
- Manage accounting process and payments, including new vendor setup and vendor maintenance.
- Process bi-weekly payroll; may include tracking and reporting time and attendance, entering commissions, and other related payroll in accordance with company policy.
- Calendar management, including maintaining multiple teams? Smartsheet calendars and general meeting scheduling.
- Assist in coordinating various teams? meetings as needed.
- Support sales and marketing functions, including assisting with marketing campaigns, managing sales materials, and coordinating sales-related events.
- Assist with various employee welfare initiatives such as appreciation events, achievements, sporting events, and ticket distribution.
- Act as a point of contact for business card and literature ordering, travel assistance, and general administrative questions. Provide support for Kronos, Concur, and other relevant Aramark applications.
- Performs other duties associated with the position that are reasonably assigned to support the overall needs of the business.
Qualifications
- Minimum of 5 years of relevant experience.
- Ability to work in a dynamic environment with openness to expanding and changing job responsibilities.
- Discretion in handling confidential material and high comfort level liaising and interacting with directors, executives, and other stakeholders.
- Strong communication (both written and verbal) and people skills; approachable with the ability to maintain positive relationships at all levels within the organization.
- Energetic personality with strong interpersonal communication skills and a service-oriented approach.
- Skilled in managing multiple tasks/projects, with the ability to work in a fast-paced team environment in a self-directed manner.
- Ability to adapt to and thrive in a rapidly changing business environment.
- Sense of ownership, initiative, collaborative and flexible attitude, with the ability to execute tactics to support strategic plans.
- Proficient in Microsoft Office Suite.
- Must have proven experience as a virtual assistant or in a similar administrative role.
- Ability to travel as needed to support events and company functions.
- Must have appropriate accommodations to work from home, including a reliable internet connection and a suitable workspace.
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EducationAbout Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook, Instagram and Twitter.