About MHSA: MHSA is a statewide nonprofit organization that is driving innovation to end homelessness among adult individuals through advocacy and development of outcome-based programs. For more than 30 years, MHSA has been transforming the traditional response of emergency shelter into a system of permanent housing, improved access to support services and healthcare, and other long-term solutions to homelessness. These strategies have helped dramatically reduce chronic homelessness in Massachusetts and gained MHSA national recognition for several initiatives. MHSA has a network of more than 100 member agencies; it also works closely with state and city governments. It uses its unique position as an intermediary between public agencies and homeless service providers to create innovative responses to homelessness for adults in Massachusetts. MHSA is an Equal Opportunity Employer offering competitive pay, generous benefits, and work in a mission-focused organization. Learn more about MHSA at www.mhsa.net.
Position Summary: The Director of Administration & Finance is responsible for the planning and oversight of the organization's administrative and financial operations, including IT administration, compliance, and budgeting. This position will work closely with the Chief Executive Officer and the Board of Directors to collaborate on strategic planning and ensure financial and operational viability for the organization. The Director of Administration & Finance will supervise three full-time staff, the Assistant Director of Finance & Administration, the Assistant Director of Finance for Program Contracts, and the Senior Operations Manager.
Reports to: Chief Executive Officer
Status: This position is full-time, 40 hours a week, exempt.
Essential Functions:
Administration
- Lead MHSA's Administration & Finance team in planning, managing, and analyzing the fiscal health and successful operations of the organization.
- Oversee and improve the administrative operations of the organization, including policies, procedures, and systems.
- Oversee IT administration with the Assistant Director of Finance & Administration.
- Collaborate with the Senior Operations Manager on Human Resources and Operations tasks including payroll, benefits procurement and administration, compliance, policies & procedures, and systems.
- Manage MHSA's operational expenses and ensure MHSA remains in compliance with regards to our financial practices, personnel practices, taxes, and general operations.
- Provide guidance and expertise to staff and the organization on matters of finance, administration, payroll, and compliance.
- Act as a back-up for payroll processing and approval.
Financial Stewardship
- Manage and maintain strong relationships with our external accounting firm, who support MHSA's financial work, as well as our auditing firm.
- Oversee the financial responsibilities of MHSA in relation to our local, state, and federal contracts, ensuring accurate budgets, compliance, and proper reporting.
- Collaborate with the Board Treasurer, Investment Committee, and Audit Committee on strategic financial planning for the organization.
- Collaborate with our external accounting firm to develop annual and multi-year budgets.
- Analyze financial reports to communicate important information to senior-level management and the Board.
- Manage cash flow and monitor changes in funding availability.
- Provide final approval for organizational expenses, including expense requests, travel expense requests, and bills, coding expenses properly.
- Work with the Administration & Finance team to develop and maintain sound and current financial management systems and written procedures.
- Collaborate with our external accounting firm to identify financial risks and implement controls to mitigate them.
- Effectively communicate and present any critical financial matters to the CEO.
- Other duties as reasonably required to support MHSA's mission and organizational operations.
Qualifications:
- Bachelor's degree in Finance, Math, Business Administration, or related field.
- At least 7 years of experience managing the administration and finances of an organization.
- Prior experience supervising employees.
- Familiarity managing administration and finances for a non-profit organization preferred.
- Master of Business Administration (MBA) preferred.
- Advanced skills in Excel, QuickBooks, and Bill.com.
- Proficiency in the Microsoft Office suite and Adobe Acrobat.
- Exceptional organizational skills and a strong attention to detail.
- Proven ability to take initiative and lead a team on projects and priorities.
- Demonstrated ability to be self-directed, adaptable, and to work both independently and in a team environment.
- Ability to maintain a high level of discretion and confidentiality.
- Strong verbal and written communication skills.
- Commitment to advancing racial and ethnic equity.
- Passion and empathy for the mission of ending homelessness and interest in those prioritized by MHSA's work: adults experiencing chronic homelessness often coupled with physical and/or behavioral health disabilities.
- Must reside in Massachusetts while employed at MHSA.
Compensation and Benefits:
- This position is 40 hours per week, exempt. Salary range is $100,000 – $120,000 per year.
- Excellent benefits include:
- Generous 401k retirement plan with 25% employer matching contribution
- Harvard Pilgrim health insurance (80% employer-paid)
- Delta dental insurance (80% employer-paid)
- EyeMed vision insurance (100% employee-paid at MHSA's lower group rate)
- Life, long-term disability, and Massachusetts Paid Family and Medical Leave insurance (100% employer-paid)
- Employee Assistance Program
- Pre-tax commuter benefits
- Pre-tax flexible spending account for out-of-pocket medical expenses for employee and eligible family members
- Pre-tax dependent care spending account to be reimbursed for dependent care expenses, such as daycare, preschool, and summer camps
- 15 days of vacation per year to start (maximum 25 days per year accrual rate after 4 full years of employment)
- 15 holidays per year
Note: MHSA supports a hybrid work environment. Staff are expected to work from the Boston office as needed to ensure maximum performance and results, and at the direction of supervisors.
Application Procedure:
Please submit a resume and cover letter to Valerie Cedrone, Senior Operations Manager, at ...@mhsa.net, no later than November 8, 2024. Please be sure to put Director of Administration & Finance” in the subject line. Candidates will be interviewed on a rolling basis.
At MHSA, we appreciate the value and richness of different perspectives and experiences. We constantly strive to be a more diverse and inclusive workplace. We work to make everyone feel welcomed and engaged as a valued member of the MHSA team. MHSA is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply. We especially encourage people with lived experience of homelessness to apply.
See our full EEO policy at
Job Type: Full-time
Pay: $100,000.00 - $120,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Military leave
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Boston, MA 02114
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