Accounts Payable Clerk
: Job Details :

Job Description

** POSITION OVERVIEW:**

The Accounts Payable Clerk is an ambitious, detail-oriented, self-motivated individual who will report to the Associate Director of Accounts Payable, as part of the ten-person Accounting Department of KIPP NYC. The AP Clerk will be responsible for ensuring the timely processing of a high volume of weekly AP invoices and credit card transactions including accurate coding and completeness of required documentation, supporting internal personnel and external vendors with invoice and payment inquiries, delivering high-level customer service, and participating in month-end close processes, including AP accruals and adjustments, to ensure accurate financial reporting.

Qualifications: Qualifications

** PRIMARY RESPONSIBILITIES:**

• Review and process a high volume of AP invoices and credit card expenses, ensuring all invoices are properly approved, coded, and allocated to the correct GL accounts.
• Update and maintain the vendor database, including entering new vendor requests into the accounts payable system.
• Ensure compliance with vendor documentation requirements, including maintaining Form W-9s on file and performing checks before adding new vendors.
• Assist in transitioning vendors from check payments to ACH, the organization's preferred payment method.
• Collaborate with the Associate Director on special projects and ad hoc requests.
• Reconcile 1099 forms and manage corporate credit card reconciliation processes.
• Identify and implement process improvements to enhance efficiency.

** QUALIFICATIONS/SKILLS:**

• Associate's Degree in Accounting, Business, Finance, or high school diploma and equivalent experience.
• Strong knowledge of the Accounts Payable cycle and practices.
• Intermediate proficiency in MS Office, especially Excel (including pivot tables, VLOOKUP, etc.).
• Detail-oriented with strong organizational skills.
• Strong oral and written communication, analytical, and interpersonal skills.
• Ability to work independently.
• Previous experience with Sage Intacct (preferred).
• Certified Accounts Payable Practitioner (CAPP) certification (preferred).

Additional Information

Compensation and Benefits:

KIPP NYC offers a competitive salary ranging from $25-35 per hour. Salaries are determined using an equitable compensation scale that accounts for years of experience relevant to the role and longevity within the KIPP network.

KIPP NYC offers a generous benefits package including, but not limited to, the following:

• Robust benefits that include medical, dental, and vision.
• Generous Time-Off including sick and personal days, observed holidays, and flex days.
• Our regional office employees work in a 3 days per week in-office hybrid model.
• Up to 12 weeks 100% parental leave.
• Bright Horizon Back-up Child and Elder care.
• Employer paid Life Insurance and Short term/Long term disability.
• Employee incentives including 8 Weeks paid Sabbatical after 10 years, annual professional development funds, and tuition reimbursement.

This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee.

This role is based in NYC and will require travel to our schools. If you relocate outside of a commutable distance or out of the state of NY, your employment will be subject to review, which may include separation from KIPP NYC. It is important that you notify HR if you move or have plans to relocate.

KIPP NYC LLC does not offer visa sponsorship or work authorization.

KIPP NYC LLC is an anti-racist organization that believes in the importance of being diverse, equitable, and inclusive. We are committed to creating a welcoming environment that includes employees with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving students and families throughout New York City. BIPOC, women, gender expansive, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply.

KIPP NYC LLC is an Equal Opportunity Employer. KIPP NYC LLC is committed to the principles of equal employment opportunity for all employees and applicants for employment.