We are seeking an enthusiastic and energetic Office Manager to join our San Francisco office. The ideal candidate is well-organized, adaptable, and an active thinker who always looks for the best approach. The Office Manager must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Office Manager is responsible for overseeing the day-to-day operations of the San Francisco office.
Responsibilities:
Provide operational and logistical support to senior leadershipCoordinate busy schedules, interacting with both internal and external partiesDeliver exceptional service to all internal and external clients and visitorsOrganize travel needs and prepare detailed travel itineraries for San Francisco leadership using Clark's travel site – EgenciaHandle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordinationInventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organizedManage invoicing and expenses via Coupa system to include VP-level expense reportsOversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errandsProperty Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suiteMaintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys)Provide an exceptional workplace experience - from answering the main line to greeting someone at the front doorCommunicate all internal messaging related to the daily operations of the San Francisco office and regionOversee health and safety regulations within the office; when needed, ensure Covid protocols are in place and are being followedHandle internal meetings as well as conference room coordination and supportPrioritize and manage multiple projects simultaneouslyMaintain accurate documentation and filing systemsOther duties may be assigned, as necessaryQualifications:
3+ years experience in an Office Manager or similar role supporting senior leadership and/or a departmentDemonstrated ability to 'think on your feet' and solve problemsPersonal confidence and a passion for customer serviceCan-do attitude with superior organizational skills and accuracyAbility to maintain confidentiality in all aspects of job responsibilitiesClear and concise written and verbal communication skillsAbility to juggle multiple competing priorities under deadlinesMust be advanced in Microsoft Office applications. Google Suite is a plusAbility to navigate online platforms, such as WorkDay, Salesforce, Coupa, & EgenciaAbility and willingness to work occasional early mornings, evenings, and/or weekends as neededAble to lift up to 25 lbsAlignment to Clark Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction, and executesHours: You will be expected to be in the office Monday-Friday with a typical day starting around 8:00am.
Compensation: Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the salary range is $68,000 to $95,000.
Authorization to Work: Applicants must be currently authorized to work in the US on a full time basis in order to be considered.
Equal Opportunity Employer: Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug-free workplace.
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