Executive Assistant
: Job Details :

Executive Assistant VIAJP00001119 A leading digital streaming network is seeking an Executive Assistant. The right candidate will support the President of Media Sales. We are looking for a highly organized and proactive Executive Assistant to offer comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs. We are seeking someone who is a team player and takes initiative on both daily tasks and large projects. The company offers a great work environment! Executive Assistant Pay and Benefits: * Hourly pay: $30/hr * Worksite: Leading digital streaming network. (New York City, NY 10019 - Hybrid (Tuesday/Wednesday in office)) * W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL * 40 hours/week, 12 Month Assignment Executive Assistant Responsibilities: * Manage travel arrangements including, itineraries, car services, hotel communications, and has an excellent understanding of different time zones both domestically & internationally. * Create and maintain the President's meeting calendar. Schedule and manage 7-10 meetings daily. Keep up with cancellations, reschedules, and time overruns on the calendar. * Efficiently manage the President's overall schedule; daily, weekly, monthly. * Create a daily schedule for the President to review and email the prior evening, * Connect calls and send meeting links to cellphone when executive is on the road. * Understand technology and can troubleshoot basic functions and programs; email attachments, PowerPoint, Zoom links, and other digital meeting platforms. * Demonstrates tech-savviness and the ability to respond quickly to technology requests. * Can manage President from afar-constant communication when not working in office together. * Act as a liaison for internal and external contacts. Understand our directory and contacts outside of the organizationunderstand executive's network; Executives, board members, personal friends/family, etc. * Assist in the preparation of speaking engagements and can transcribe/dictate letters and emails. * Assist with special Ad Sales projects. * Confidently interacts with high-level executives and clients. * Handle expense management and corporate cards. Completes monthly expenses, gathers receipts, and submits reports in Concur. * Coordinates client entertaining events from venue selection, to creating invites, and managing guest lists and headcount. * Is available 24/7, understanding that in rare instances the executive may require assistance outside of typical work hours. Must have or be near phone all hours of the day. * Maintain a confident and calm demeanor and make independent decisions when necessary. * Can anticipate the President's needs proactively. * Attend speaking engagements with the President when needed. Executive Assistant Qualifications: * 8-10+ years of experience as an Executive Assistant in the entertainment industry, supporting C-Suite Executive or Higher. * Bachelor's Degree * Excellent communication skills both oral and written. * Excellent organizational and time management skills. * Strong interpersonal skills, and proven ability to work well in a team setting. * Professional phone demeanor. * Calendar management - Proficient in Office 360, Microsoft Teams and Zoom. * Tech-savvy with the ability to adapt to new technologies and troubleshoot when needed. * Must have strong proficiency in Concur, Outlook, Microsoft, Excel & Microsoft PowerPoint * Ability to take initiative, prioritize work under tight deadlines in a fast-paced environment. * Candidate must be able to pass background check. * Ability to maintain confidentiality and exercise sound judgment. * A proactive and detail-oriented overall approach to work. * Professional work attire is required. * Flexible with overtime and travel as needed. * Available and eligible to travel within the USA to speaking engagements. Executive Assistant Shift: * 9:00 AM - 6:00 PM Eastern Time * Must be available to work after hours. Will be eligible for overtime pay. * Must be available to travel when needed.