Office Manager
: Job Details :

Spherion Staffing of Lake & Sumter County has a direct-hire opening for an Office Manager. The individual in this role will ensure administrative efficiency amidst a dynamic environment in the construction industry. Candidates must have excellent communication, problem-solving, and managerial skills and are responsible for all activities, projects, and employee relations.This is a full-time position with 40 hours per week, Monday to Friday. The pay rate is $23 to $27 per hour depending on experience.Responsibilities:- Perform or oversee all administrative aspects of the office or department, including accounting support, data entry, billing, inventory, record-keeping, and preparing correspondence. - Provide support to multiple offices, supervisors, and clerical staff. - Oversee Administrators processing purchase orders and receiving invoices in the system. - Process customer month end billing by sending pay applications to Project Managers for updates and forward to customers for approval. - Approved invoices entered in the systems and lien waivers are created and processed. - Update and track documentation required to complete and submit jobs for billing. - Bid submittal and project set-up for awarded bids. - Work closely with the Contract Manager for project set-up and initial Oracle WOM unit rate schedules for primary and subcontractors. - Responsible for ordering Bid Bonds and Contractor Bonds relative to awarded projects. - Monitor frequently for project status updates, regarding submitting partial and/or completed jobs to customers to stay up-to-date for invoice submittal. - Review the weekly Accounts Receivables report for customer invoice payment and collection. - Provide executive level administrative support by conducting research, handling information requests, review/track/analyze budgets, and maintain records and databases essential to project management. - Update and implement new policies and procedures ensuring operations are running smooth. - Maintain a close working relationship with high-level executives.- Process and submit executive expense reports, coordinate space, perform office organization tasks, and maintain paper and electronic files.- Update new hire information, personnel changes, drug testing, and employee issues. - Perform HR tasks for new hire I9 Verification and background checks. - Order cell phones, laptops, PCards, Fuel Cards and other necessary equipment. - Monitor new and renewal COIs and request updates if needed. - Knowledge of making lodging reservations for Superintendents. - Perform other duties as required and/or assignedWorking hours: 8:00 AM - 5:00 PMSkills:- Associates degree in Business Administration or equivalent- Knowledge of Unifer, Procore, and Vista Viewpoint SystemsEducation:High SchoolExperience:1-4 yearsQualifications:- High school diploma- 5 years Administrative support or Office Management- 2 years of Accounting Management- 3 years Construction industryFor immediate consideration apply today with your resume or call/text our office at 352-###-####.Spherion Staffing1710 Citrus Blvd.Leesburg, FL 34748Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact ...@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).key responsibilities- Perform or oversee all administrative aspects of the office or department, including accounting support, data entry, billing, inventory, record-keeping, and preparing correspondence. - Provide support to multiple offices, supervisors, and clerical staff. - Oversee Administrators processing purchase orders and receiving invoices in the system. - Process customer month end billing by sending pay applications to Project Managers for updates and forward to customers for approval. - Approved invoices entered in the systems and lien waivers are created and processed. - Update and track documentation required to complete and submit jobs for billing. - Bid submittal and project set-up for awarded bids. - Work closely with the Contract Manager for project set-up and initial Oracle WOM unit rate schedules for primary and subcontractors. - Responsible for ordering Bid Bonds and Contractor Bonds relative to awarded projects. - Monitor frequently for project status updates, regarding submitting partial and/or completed jobs to customers to stay up-to-date for invoice submittal. - Review the weekly Accounts Receivables report for customer invoice payment and collection. - Provide executive level administrative support by conducting research, handling information requests, review/track/analyze budgets, and maintain records and databases essential to project management. - Update and implement new policies and procedures ensuring operations are running smooth. - Maintain a close working relationship with high-level executives.- Process and submit executive expense reports, coordinate space, perform office organization tasks, and maintain paper and electronic files.- Update new hire information, personnel changes, drug testing, and employee issues. - Perform HR tasks for new hire I9 Verification and background checks. - Order cell phones, laptops, PCards, Fuel Cards and other necessary equipment. - Monitor new and renewal COIs and request updates if needed. - Knowledge of making lodging reservations for Superintendents. - Perform other duties as required and/or assignedexperience1-4 yearsskills- Associates degree in Business Administration or equivalent- Knowledge of Unifer, Procore, and Vista Viewpoint Systemsqualifications- High school diploma- 5 years Administrative support or Office Management- 2 years of Accounting Management- 3 years Construction industryeducationHigh School