Job Description: Pay Range $25hr - $29hr Essential Job Functions:
- Manage complex calendars in different time zones.
- rrange meetings and appointments with clients and other counterparties.
- rrange domestic and international business travel.
- ssist visiting clients with travel arrangements.
- Process expense reports utilizing the Workday system to enter all information.
- Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments.
- nswer multiple phone lines and provide phone coverage for other team members as needed.
- ble to professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.
- Proactively organize materials for calls, meetings, and travel.
- Liaise with administrative staff of clients as necessary.
- Monitor emails for professionals, as requested.
- Perform other related duties as assigned or requested by professionals they support.
Preferred Qualifications:
- Proficiency in Microsoft Office Suite.
- Knowledge of Workday Expenses software extremely helpful.
- Strong time management skills and ability to manage multiple tasks for many professionals.
- Strong interpersonal and communication skills.
- Strong organizational skills and problem solving skills.
- bility to exercise judgment including prioritizing issues and tasks.
- Detail-oriented and able to multi-task in a fast-paced environment.
- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success.
- Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them.
- bility to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members.
- Handle confidential information in a professional and discreet manner.
Requirements:
- Bachelors degree or equivalent experience.
- Minimum of 5 plus years executive administrative assistant experience, preferably in financial services.
- Please also see the attached job description.