Job DetailsJob LocationISANA Home Office - Los Angeles, CAPosition TypePart TimeEducation Level4 Year DegreeTravel PercentageNegligibleJob ShiftDayJob CategoryEducationDescriptionJOB PURPOSE:Responsible for assisting the Accounts Payable & Payroll Departments.JOB DUTIES:Looking for a qualified Payroll/AP Clerk to assist in all aspects of the payroll and A/P process. The candidate should be able to work independently and multi-task, with attention to detail and time management. Previous payroll processing experience in PAYCOM and ExpenseWatch, or other similar systems is a plus. Excellent organizational skills with a strong background in computer software (Microsoft Suite, PAYCOM, OUTLOOK, ExpenseWatch, CharterVision, Intact). Excellent communication and problem solving abilities to be able to answer questions and inquiries from employees, vendors, and management. PAYROLL:Responsibilities:
- Maintaining payroll information and operations according to company policies and procedures
- Investigating and resolving payroll discrepancies
- Answering employee payroll inquiries in a professional and timely manner
- Working together with Human Resources in updating employee information or benefits through processing of Personnel Action Forms
- Verifying timesheets and various other payroll information in preparation for the bi-monthly payroll process.
- Assisting in the calculation, entry and processing of bonuses, stipends and various earnings and deductions that come up
- Preparing and analyzing PAYCOM reports in preparation for and processing of payroll.
ACCOUNT PAYABLE:Responsibilities:
- Sorting, reviewing, and managing all in-coming invoices (via U.S. postal, on-line or emailed) in order to process them in the most timely and efficient manner.
- Set-up new vendors in ExpenseWatch, while managing current vendors and their contracts.
- Reviewing and approving requisitions in ExpenseWatch in order to provide the schools with purchase orders on a daily basis.
- Manage and process invoices , making sure they move along in the process of being closed-out, approved and sent for payment.
- Keeping and updating list of resource codes utilized for purchases.
- Generating ad hoc reports for the different school sites as well as the Finance dept. as required.
QualificationsJob Requirements:Applicants with at least 2 years related experience and an understanding of the following technologies shall be considered:
- Business Acumen.
- Presentation Skills.
- Financial Management.
- Strategic Thinking.
- Customer/Client Focus.
- Communication Proficiency.
- Leadership
- Decision Making.
- Performance Management.
- Bachelor degree
- Excellent verbal and written communication skills
- Problem solving skills
- Minimum three years of managerial experience
- Strong leadership skills
- Ability to organize processes and people
- Detail-oriented
- Analytical skills
- Knowledge of marketing and sales principles
- Ability to manage conflict between employees and business partners
Must be able to work under minimal supervision while demonstrating in-depth problem solving and critical reasoning skills. Excellent communication skills and responsiveness to end user needs coupled with a high degree of professionalism and customer service is a high priority. Person in this position needs to have full use of hands, fingers, be able to speak, bend at 45 degree angle and lift up to 15 lbs. This position shall, as needed, require local travel and occasional evening/weekend work.