Overview Responsible for supplying administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision. Rely on established guidelines and/or detailed direction. Tasks will familiarize employee with the programs and policies of the company. Responsibilities
- Identify and review qualified invoices for portal distribution.
- Submit invoice to related client portals and confirm status.
- Identify errors and upload failures and communicate issues with assigned analyst via email and updating FIS system.
- Action corrected invoice accordingly when notified by internal staff.
- Perform word-processing duties including typing of reports, correspondence, and memoranda.
- Proofread all prepared documents for spelling and typographical errors.
- Prepare and produce various routine and basic reports as assigned, following direction for format layout. Ensure reports are distributed to all required individuals.
- Create basic documents, graphs, and charts for various routine and basic projects using word processing, spreadsheet and graphics software.
- Receive, screen, and direct telephone calls from employees and external customers. Take telephone messages.
- Answer caller questions and/or refers caller to appropriate person. Follow up with callers on information requests.
- Establish and maintain Filing systems for various confidential files and records. Routinely file all documents.
Qualifications
- Ability to perform work accurately and thoroughly.
- Possessing the trait of being organized or following a systematic method of performing a task.
- Ability to effectively build relationships with customers and co-workers.
- Ability to communicate in writing clearly and concisely.
- Ability to communicate effectively with others using the spoken word.
Education: High School Graduate or General Education Degree (GED) and one to two years related experience. Skills & Abilities:Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Physical Activities & Requirements: Standard Office Criteria Working Conditions: Standard Office Criteria