Office CoordinatorDepartment: Business OperationsEmployment Type: Full TimeLocation: Hawthorne, CaliforniaReporting To: Lusia TorresCompensation: $60,000 - $139,000 / yearDescriptionVenturi Astrolab, Inc. (Astrolab) is pioneering new ways to explore and operate on distant planetary bodies. We are singularly focused on designing, building, and operating a fleet of multi-purpose commercial planetary rovers to extend and enhance humanity's presence in the solar system. We are seeking motivated, creative, and exceptional people to join our world-class team. Astrolab is seeking an Office Coordinator to provide support to our growing team in Hawthorne, CA. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization, inclusive culture building, and attention to detail. What You'll Do:
- Welcome and assist visitors, ensuring a professional and friendly first impression
- Maintain the cleanliness and organization of reception and kitchen areas, including managing office snacks and beverages
- Schedule and coordinate meetings, interviews, and conference room bookings
- Arrange domestic and international travel for employees and candidates
- Handle administrative tasks such as preparing reports, scanning documents, and receiving deliveries
- Build and maintain strong relationships with clients, staff, vendors, and office guests
- Organize and manage onsite and offsite activities, events, and meetings
- Coordinate and support community engagement, marketing, and recruiting events
- Oversee special projects and assist with office operations as needed
- Manage vendor relationships and coordinate facility maintenance tasks
What's Prepared You:
- Bachelor's degree and 2+ years of professional experience in an office or customer service setting OR 2+ years of relevant experience
- Friendly, professional, and approachable demeanor
- Highly organized and detail-oriented
- Proven ability to multi-task and thrive in a fast-paced start-up environment
- Resourceful and proactive, always seeking innovative solutions to challenges
- Strong verbal, written, and presentation skills
- Proficient in Microsoft applications (Teams, SharePoint, OneDrive, etc.)
- Familiar with accounting software such as Bill.com or Xero
- Capable of handling and safeguarding confidential information with discretion
What We Offer:
- Work with a team of best-in-class engineers building the foundation of planetary surface exploration
- Ownership in the company
- Medical, dental, and vision coverage
- 401(k) with matching
- Flexible time off and parental leave
- On-site snacks, beverages, and 2x weekly lunches
- Flexible work environment