PEIMS Clerk-Special Education
: Job Details :

Auxiliary - Position - Other Job Number 000####### Start Date Open Date 10/29/2024 Closing Date Attachments View Attachment 1 Job Title:Special Education/PEIMS ClerkDept./School: Special EducationReports to:Special Education DirectorDate Revised: 7/2024Primary Purpose:Under direction and supervision of the Director of Special Education perform data entry including, Public Education Information Management system (PEIMS) data and grades.Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Some knowledge of Special Education Services is desirableComputer skills including use of word processing, spreadsheet and database systems Proficient keyboarding, file maintenance and 10-key skillsAbility to follow verbal and written instructionsAbility to transport self, files, and supplies among multiple campuses and administrative offices Ability to multi-taskAbility to meet established deadlinesAbility to be flexible and handle interruptions while maintaining attention to detail Ability to deal with a variety of personalities and maintain a professional demeanorExperience:Two years or more of previous data entry experienceMajor Responsibilities and Duties:

Collect PEIMS data into established database and verify accuracy of according to established

Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.

Maintain physical and computerized records of special education eligibility

Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.

Process and transmit requests for student information and

Other 6. Assist with answering incoming calls, taking messages, and routing to appropriate 7. Assist with the receipt, sorting and distribution of mail and other documents to department staff

Maintain confidentiality of all office

Develop and maintain effective communication and working relationships with special education office, district, and contracted staff.

Upon written request, release student information from Special Education eligibility records to requesting individuals, agencies, etc. in accordance with FERPA guidelines and department

Coordinate with all departments (diagnosticians, psychologists, speech language pathologists, related services and special education compliance departments) to receive and file reports as necessary.

Maintain Special Education eligibility folders with accuracy and

Process incoming records; Uploads them to the appropriate

Duplicate and disseminate forms, programs documents, and

Assist in regular file reviews to ensure compliancy including verifying the presence of

Send ARD notice to parents so it will reach them before the 5-day time

Call parents to remind them of the meeting on or about the day before the meeting and confirm that they plan to attend. Maintain a log of calls and document parents' statements about attending.

Deliver Special Education eligibility folders from campuses to the Special Education Office and back to the campuses as needed.

Maintain confidentiality at all

Maintain professional relationships with diagnosticians and other staff

Demonstrate punctuality, good attendance, and work ethic for all

Other duties as

Supervisory Responsibilities:None.Equipment Used:Personal computer or online computer terminal, printer, calculator, and copier.Working Conditions:Mental Demands/Physical Demands/Environmental Factors:Repetitive hand motions; prolonged use of computer; work with frequent interruptions; regular districtwide travel to multiple work locations.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.Building/Campus Special Education Salary: From 15.50 Salary: To 18.13 Salary Type Monthly Additional Job Information 199 working days