18th November, 2024Job Brief As an Office Manager, you are the linchpin that ensures everything runs seamlessly. Our client, a prestigious global private equity firm, is searching for an exceptional talent who can match their relentless pace and boundless passion. In this pivotal role, you will be at the heart of the action, orchestrating flawless operations with unmatched flair. From maintaining a pristine office environment to managing vendor relationships, you will ensure that every facility detail is meticulously handled. This full-time, onsite role offers a competitive salary ranging from $150-180K per year, complemented by a comprehensive benefits package. Join a team where your passion and expertise will shine. Apply now! The Job As the Office Manager, you will be the backbone of the office, ensuring smooth operations and supporting a high-performing team. Your responsibilities will include:
- Office Administration: Act as the primary tenant liaison with building management, oversee office budget and invoices, manage office access, safety, and security processes, and ensure compliance for office visitors.
- Facilities and Vendor Management: Maintain a pristine office environment by managing vendor services, office maintenance programs, and the implementation of new office systems.
- Space and Resource Planning: Manage office space planning and forecasting, oversee workplace amenities and resources, and facilitate internal office moves.
- Policy and Procedures: Develop and enforce office services policies and procedures, manage the office ergonomics program, and address and resolve day-to-day issues.
- Asset and Safety Management: Oversee the reporting and regulatory process for office assets, maintain life safety resources, and organize emergency training events.
- Logistics and Supplies: Maintain phone/email lists, manage office and kitchen supplies, oversee office equipment maintenance, and handle mailing, shipping, and shredding services.
- Meeting and Event Coordination: Assist in planning and coordinating social and team-building activities, set up and clean up for company meetings and events, including quarterly board meetings.
- Financial and Legal Support: Assist with financial and legal document preparation and coordination, work closely with accountants and lawyers, and handle confidential documents with discretion.
- Team and Partnership Management: Recruit, develop, and maintain a high-performing staff, and build strong partnerships with various business group leads across the firm
About You: You're the type of person who thrives on variety and can achieve great things across multiple business areas thanks to your adaptability and ability to efficiently streamline processes. You'll also need:
- Bachelor's degree
- 5 years of proven experience in an Office Management capacity, working in Fintech, financial service or similar
- Communication skills to effectively engage across all levels of the business
- Tech savvy and the ability to learn new systems fast
- Knowledge of office management systems and processes and a desire to improve them
- Maintain critical office equipment and manage suppliers and stock
- Ability to manage multiple responsibilities
Perks and Benefits This role is onsite with a base salary of $150-180K per year AND you will enjoy a comprehensive benefits package spanning, 100% employer-paid health, dental, and vision insurance, life insurance, flexible PTO, etc. If you love to see the far-reaching impact of your work, apply now.