Job Location : Athens,GA, USA
Position Information
Classification Title Business Operations Professional FLSA Exempt FTE 100 Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualificaitons.
Preferred Qualifications
Preferred knowledge of PeopleSoft Financials, HRMS, electronic check request system, UGA Jobs, UGA/BoR/State of Georgia accounting policies and procedures. Preferred knowledge of grant processing. Advanced experience with Excel required.
Position Summary
This position is responsible for a combination of budget, accounting, and HR duties for the department; processes check requests for payment to vendors on state or restricted funds; reconciles grant accounts and reports to PI's when necessary; handles all new employee processing to include initial posting, new hire paperwork, necessary drug testing, processing personnel and adding to payroll. Day-to-day operational control over business functions including but not limited to: grants management, accounting , accounts payable, accounts receivable, cash management, purchasing.
Knowledge, Skills, Abilities and/or Competencies
PeopleSoft Financials and HRMS, electronic check request system and UGA Jobs. Knowledge of UGA/BoR/State of Georgia accounting policies and procedures. Working knowledge of grant processing. Advanced experience with Excel required.
Physical Demands
Ability to lift up to 25 pounds.
Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Human Resources and Payroll: Position performs human resources duties for the department, which can include the following: creating positions, creating postings, assessing employee needs for both staff and faculty, working with PIs/managers to recruit and hiring Post Docs and staff, setting compensation guides, interviewing and selecting candidates, submitting hiring proposals with background release forms, on-boarding, ethics training, disciplinary actions, employee reviews, completing retiree rehire forms and answering new hire questions. Position also maintains drug testing for ship crew and new hires, requests visas for foreign nationals, monitors worker's compensation injuries, helps supervisors complete worker's compensation paperwork, and works with employees with termination. Prepares biweekly, monthly, and academic payrolls.
Percentage of time 10 Duties/Responsibilities
Finance: Position performs financial duties for the department, which include the following: running reports, analyzing and correcting reports, updating general ledger items, analyzing accounting transactions and determining any necessary adjustments, performing all general ledger duties, serving as point of contact for all faculty reports, processing remote deposits, reconciling bank accounts, updating journal and credit card entries, managing grant pools on budget ledgers, serving as contact person for grant management, assisting PI with grants, handling Pre and Post award functions, holding Procurement Card and making Procurement Card purchases.
Percentage of time 75 Duties/Responsibilities
Supervisory: Position supervises the department's Procurement Specialist. The supervisory duties of this position include the following: assigning and coordinating daily tasks, serving as a resource for accounting and business operation issues, and reviewing completed tasks.
Percentage of time 15
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Marc Mascolo Recruitment Contact Email ...@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* This position is located on Skidaway Island in Savannah, GA. Are you willing to work from this location?
* Yes
* No
* Tell us about the software programs you know (i.e. Excel) and rate yourself on a scale of 1-5 (5 being the highest) in terms of proficiency.
(Open Ended Question)
* Describe your level of expertise using Excel
(Open Ended Question)
* Please explain your accounting experience, including any University of Georgia internal systems that you have used.
(Open Ended Question)
* Please rate your grant management and/or contract writing experience.
(Open Ended Question)
Applicant Documents
Required Documents
* Resume/CV
* Cover Letter
Optional Documents
* List of References with Contact Information
Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (...@uga.edu).
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.