Maybelle Center for Community - Payroll & HR Coordinator Maybelle Center is seeking a Payroll and HR Coordinator who will play a vital role in supporting and managing the administrative and operational functions of the Human Resources Department. Key responsibilities include payroll processing, recruitment, benefits administration, and various HR coordination tasks. Additionally, this position serves as a culture champion, fostering a positive workplace environment for all employes. The Payroll and HR Coordinator will be a full-time hourly position with a required on-site presence. Please include a cover letter with your application to be considered for candidacy.
Duties and Responsibilities: Payroll Administration
- Serve as a primary contact for preparation and processing of payroll on a bi-weekly basis from Paylocity.
- Ensure accurate entry of employee hours, overtime, deductions, and other payroll-related data.
- Download bi-weekly Payroll reports to SharePoint payroll file for recordkeeping.
- Maintain organization's HRIS including but not limited to; employee enrollments, terminations, leave management, and other employee information changes.
- Accurately calculate wages, bonuses, and other compensation.
- Processing final pay for exiting employees in accordance with state final pay requirements.
- Review and correct missed punches in coordination with supervisors.
- Inputting monthly staff schedules into Paylocity.
- Generate payroll reports as requested for census, surveys, and management review.
- Maintaining payroll records and ensuring compliance with federal, state, and local regulations.
- Assist HR Manager with integrating new modules in Paylocity (e.g. Benefits, Applicant Tracking System)
- Process employment verifications and unemployment claims.
- Assist with payroll garnishments as appropriate.
Recruitment - Support organization's recruitment process, including but not limited to managing job postings, screening resumes, scheduling interviews, and conducting initial screening and reference checks.
- Creating interview packets for supervisors in preparation of conducting interviews.
- Sending interview questions to candidates in advance of scheduled interviews.
- Manage the ORCHARDS background check process for selected candidates.
- Manage entire background checks process for current staff to be conducted every two years and for staff promotion
Human Resources and Benefits Administration - Assisting with employee benefits administration and employee onboarding process in partnership with external HR partners.
- Assist in the preparation for annual open enrollment and ensure all changes and update are processed accurately and timely.
- Support employees with benefits enrollment, updates, and inquiries.
- Maintaining accurate employee files and benefits records while ensuring compliance with relevant federal, state, and local regulations.
- Conduct regular reconciliations of benefits data to ensure accuracy and resolve discrepancies identified in a timely manner.
- Serve as the primary I-9 verifier for new employee onboardings.
- Prepare HR reports and data for management and support with HR projects as needed.
- Assist in implementing HR policies and procedures, ensuring adherence across the organization.
- Assist with leave of absence claims and workers' compensation claims.
- Backup to other HR team members as needed.
- Perform other duties as assigned by manager.
Qualifications/Requirements: - Bachelor's degree in human resources, business administration, or a related field preferred.
- Two to three (2-3) years of experience in Human Resources, with at least two years of experience in payroll administration.
- Working knowledge of payroll/HRIS platforms; Paylocity experienced highly preferred.
- Ability to manage multiple tasks, prioritizing effectively in a fast-paced work environment.
- Maintains neat appearance, good personal hygiene, and appropriate workplace attire.
- Demonstrated experience in managing HR-related projects and initiatives.
- Participates in company sponsored training, in-services, and attends meetings as required.
- Proficient in MS Office Suite.
- Familiarity with unique HR challenges and opportunities in non-profit organizations or an Assisted Living Facility setting is a plus.
- Strong understanding of federal, state, and local payroll and employment laws and regulations
- Familiarity with general HR best practices, including recruitment, onboarding, performance management, and employee relations.
- Ability to build positive relationships with employees, volunteers, and community members, collaborate with team members, and work independently.
- Effective and strong verbal and written and interpersonal skills.
- Ability to identify and resolve HR-related issues in a timely and efficient manner.
- Excellent organizational skills and keen attention to detail in handling administrative tasks.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- High level of integrity and professionalism in handling confidential information.
- Flexibility to adapt to changing priorities and work environments.
- Understanding and responding to the needs and concerns of employees
- Respecting and understanding diverse cultures and backgrounds.
- Making sound judgements in HR-related matters in support of the Human Resources Manager.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed above.
- Ability to sit for up to 8 hours at a time; ability to bend, straighten and travel reasonable distances.
- While performing the duties of this job, the employee is regularly required to use hands, fingers, and arms to handle, feel, and reach; to talk, and to hear.
- The employee is frequently required to sit and is occasionally required to stand, talk, stoop, kneel, and crouch.
- Must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 20 pounds.
- Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
- The environment is characteristic of a facility in which healthcare is provided to individuals requiring additional assistance. The noise level is usually moderate.
About Maybelle Center: Belonging is a basic human need. However, many of us face barriers that keep us from experiencing deep connection with others. Maybelle Center partners with neighbors in downtown Portland to build connection and a sense of belonging through affordable housing and inclusive social events and activities so more of us can experience a healthy, connected life and contribute to a thriving Portland. You can find out how we build belonging on our website: www.maybellecenter.org. The talented and devoted individuals who work at Maybelle Center bring a passion and commitment to our community every single day - in a sometimes challenging, but always rewarding, environment. We are guided by our core values: 1.) Every person has innate value and is important; 2.) It is a fundamental need to be socially connected with other humans; 3.) We all have something to offer and places where we can learn and grow - we are continually learning together.
Benefits/Perks: - Health insurance (paying 100% of the employee's health premiums, and offering dependent coverage options)
- Employer Paid Life and Disability Insurance
- 401(k) option which is available upon 60 days of service and matches employee contribution $1/$1 up to 4%
- Monthly Tri-Met or parking pass
- Generous PTO policy
- Employee Assistance Program
- Flexible Spending Account
- Meal provided while on site during work shift.
Compensation: Starting salary range will be $58,000 - $65,000. A Note to Potential Candidates: Studies have shown that women, trans, non-binary, BIPOC, and other candidates from most-impacted communities are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that is welcome. We would strongly encourage you to apply, even if you feel you do not meet every one of the qualifications described. Maybelle Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other protected characteristic. We are proud to be an Equal Employment Opportunity Employer. Requires passing pre-employment background check. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to ...@trupphr.com.