Position Type: Finance-Accounting-Payroll/Accounting Specialist - Payroll Date Posted: 9/30/2024 Location: Plymouth Canton Admin Bldg Closing Date: Until filled POSITION: ACCOUNTING SPECIALIST - Payroll Board Office - Finance Department MINIMUM QUALIFICATIONS:
Associate's degree, or 2+ years of equivalent work experience in payroll Proficient in Excel and computerized software systems Must maintain confidentiality around employee pay, status, and other sensitive data Strong problem solving skills, basic accounting principles knowledge, data analysis, and multi-tasking skills Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately Interpersonal and judgmental skills necessary to work effectively with staff and the public Good organizational and time management skills Ability to communicate effectively verbally and in writing Ability to analyze work and provide solutions to issues that arise Must be willing to flex schedule during periods of high volume to meet deadlines Must be willing to plan vacation and personal days around the payroll calendar Must be willing to work on snow days or closed days if they fall during key payroll processing days Works well under deadlines Must be detailed oriented Ability to take initiative and work independently of others Knowledge of general office procedures Good attendance record in prior position DUTIES AND RESPONSIBILITIES:
Process payroll from automated timekeeping system Audit and error-check data before finalizing submission Research errors and omissions Process voids and re-issues, when necessary Process new hires and load all information into payroll system Manage employee deductions and ongoing changes; must understand the impact of pre-tax and post-tax deductions and when each is appropriate Understand and stay current on bargaining unit contract requirements in order to properly oversee and evaluate the accuracy of pay-related submissions (there are currently ten different units with unique requirements) Calculate, manage, and process adjustments and pay rate changes, including prorations, when necessary Employee status adjustments (part-time to full-time, mid-year hire, etc.) Leave-of-absence adjustments, including compliance with Family and Medical Leave Act (FMLA) Adjustments for changes in educational degrees Calculate and process longevity payments; maintain an organized tracking system for each bargaining unit to manage when these payments are payable Calculate and process recurring contract stipend payments; maintain an organized tracking system for each bargaining unit to manage when these payments are payable Develop and maintain an organized tracking system to manage other contract provisions that cannot be tracked by the payroll software Calculate and process vacation payoffs for terminating or retiring employees, in compliance with contract terms Calculate retirement allowance for retiring employees, based on contract language Prepare Office of Retirement Services ( ORS ) Final Pay Detail reports for retiring employees Manage various attendance banks and calculate prorated adjustments, when necessary Monitor emergency sick banks, extension time, borrowed time, catastrophic banks, and PCEA bank Process jury duty payments and related mileage Administer court orders relating to bankruptcy, child support, student loan repayments, and vendor garnishment deductions; respond to related inquiries Prepare employee verification reports, as requested by outside agencies (mortgage companies, etc.) Training of timekeepers throughout the District regarding payroll process and software system Follow-up with timekeepers regarding unusual items or to resolve errors Provide reports and information to administration to assist with budget development and management, as well as compilation of information for negotiations, when requested Additional responsibilities Understand requirements of the Michigan Public Schools Employee Retirement System Understand various pay codes ( HEDs ) and when they are appropriate (critical to proper data collection for future analysis purposes) Understand accounting and budget codes to evaluate the accuracy of account numbers Respond to employee questions or concerns in the area of payroll and withholdings, with a focus on customer service Prepare analysis of accounts Prepare audit schedules and respond to auditor inquiries, when necessary Generate journal entries, as necessary Work with leadership team to identify and modify system procedures to improve productivity Facilitate implementation of new procedures and new software systems, when necessary Bending, lifting, and overhead work required Perform other duties, as directed This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time. REPORTS TO: Payroll Coordinator RATE OF PAY: The starting salary range for this position is $41, 873 - $53,489 depending on experience and qualifications. TERMS OF EMPLOYMENT: 52-week Non-Affiliated position BEGINNING DATE: ASAP after posting deadline and interviews METHOD OF APPLICATION: INTERNAL APPLICANTS - Apply online using the Internal Applicants section. You will be required to upload the following documents to your application:
- Letter of interest
- Updated resume
- Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.
EXTERNAL APPLICANTS - Apply online using the External Applicants section. You will be required to upload the following documents to your application:
- Cover Letter - Address letter to Abdul Madyun, Chief Human Resource Officer
- Resume
- Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.
- Copy of College transcripts
- Two letter of Recommendations
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. WORK ENVIRONMENT: Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. TERMS OF EMPLOYMENT: Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00. DEADLINE: Open until filled