Job Description
D'Leon Consulting Engineers is seeking a Contact Administrator in Los Angeles, California
Responsibilities
Provide a variety of contract administration duties for multiple professional service contracts, which may include:
- Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.
- Process the addition and removal of firms to a given contract.
- Track relevant contract information and audit periodically.
- Maintain a log of contract performance.
- Oversee the creation and storage of all applicable documents and files.
- Understand all components of the contract including procurement and any amendments.
- Be familiar with City of Los Angeles policies with regards to contracting.
- Conduct activities necessary when contracts expire or need to be closed out.
- Other duties as required.
Task Orders
- Create labor, other-direct-cost, scope-based, and closeout task orders.
- Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.
- Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.
- Resolve task order funding issues by working with the various teams.
- Resolve task order and contract related issues as they arise.
- Other duties as required.
Other
- Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.
- Coordinate with other groups, including Strategic Sourcing Division, Operations & Maintenance, etc.
- Provide administrative support to management.
- Prepare meeting agendas, minutes, and other written correspondence.
- Prepare ad-hoc reports as requested by management or as necessary.
- Attend meetings, including pre-bid/pre-proposal and outreach events.
Qualifications
- 4 year degree is preferred
- At least 3 to 5 years of experience in the administration of commercial/ government contracts required
- Knowledge and direct experience in SBE/LBE/DBE/DVBE/MWBE program coordination and compliance preferred
- Proficient in Microsoft Office Word, Outlook, and Adobe Acrobat Professional
- Highly skilled in Microsoft Excel