Job Location : Portland,OR, USA
Summary
The Property Administrator reports to the Director of Property Management in Oregon and supports lease up functions at new properties and helps process vacancy and recertification files of other assigned properties. This position is responsible for analyzing and implementing lease up processes and training staff. This position may also assist with other special projects as needed.
Responsibilities
* Lease up at new properties:
* Assist with set up of leasing office: oversee physical office set up and systems set up and participate in the marketing and outreach per approved marketing plan.
* Conduct trainings with leasing staff in relation to Yardi systems, applicant interview protocol, file processing, and compliance guidelines
* Review all leasing files for completeness and accuracy prior to submission to compliance team
* Assist with lottery and waiting list set up and coordination; work with Waitlist Administrator and Compliance Administrator regarding waiting list reporting throughout lease up
* Resolve file issues quickly by escalating to appropriate staff or by using existing resources
* Assist with transition to operations after lease up completion, including permanent file set up, initial investor audit, and transition summaries/write-ups
* Communicate weekly with corporate compliance staff to provide updates and address issues
* Perform lease signing and inspection process with new tenants as needed
Occupancy support at other sites:
* Support assigned sites by processing or reviewing vacancy / recertification files and communicating with Occupancy Specialist to ensure a reduction of vacancy rate
* Support sites with audit preparation and/or audit remediation findings
* Train staff on vacancy and recertification process
* Report to Director of Property Management any findings or areas that may need improvement
* Provide coverage as needed at other sites related to vacancy, recertification and Property Management.
Qualifications
* Background in affordable housing compliance, property management and leasing
* Knowledge of Oregon landlord/tenant law and Fair Housing
* Ability to supervise and motivate staff
* Proven analytic ability
* Demonstrated computer proficiency
* Excellent organization skills and attentive to details
* Good communication skills
* Ability to work independently, prioritize duties, meet multiple deadlines and work as a team member at various locations
* Proven ability to work with diverse individuals
Preferred
* Oregon Driver's License
* Bilingual
* Certification in Occupancy compliance
* Knowledge of property management
* Customer/public relations experience
* Tax Credit and HUD Experience
* Supportive Housing Experience
Employee Benefits
* Employee medical, dental, and vision coverage
* 403(b) retirement savings plan with employer match
* 14 paid holidays, plus two weeks of paid vacation per year
* Opportunity to work toward a great mission!
BRIDGE Housing is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Pursuant to Oregon's House Bill 3025, we will consider qualified applicants with arrest and conviction records.