Job Location : Spokane,WA, USA
This position works 37.5 hours per week.
* SIGN-ON BONUS!* Newly hired employees to this class specification may be eligible for a sign-on bonus of UP TO $3,500!
This bonus will be paid in two parts:
a. 50% of the bonus will be paid on the first regularly scheduled payday after the applicant becomes a Spokane County employee.
b. The remaining 50% will be paid on the first paycheck after the employee completes their first year of service as well as their probationary period.
This position performs and takes responsibility for various technical and/or clerical duties in a unit of a corrections department using various computer programs and/or operating technical equipment. Performs and accountable for general responsibilities inherent to properly maintaining the office of the unit where assigned. Performs lower-level accounting work including jail inmate monies; handles receptionist duties which includes answering multi-line phones and direct contact with the public. Positions in this class may function as the only or principle clerical support personnel in an office; must have the ability to relieve technical and/or administrative superiors of routine office and/or technical responsibilities. Positions in this class may work as part of a team; must have the ability to establish and maintain good working relationships. They are expected to be responsible for the flow and completion of assigned work for a section within general guidelines, and with full occupational levels of skill and accuracy. Incumbents must be able to use independent judgment in the application and/or choice of procedures and in determining the priority of their workload. Work is subject to cross-checking and/or general review.
WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the Master Contract submitting applications between 10/31/24 and 11/6/24. First consideration will be given to applicants working in Detention Services in a position covered by the 1553 Collective Bargaining Agreement (CBA); second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to applicants covered by the Master Contract CBA; fourth consideration will be given to all other applicants.
NOTE: APPLICANTS SHOULD BE WILLING TO WORK VARIOUS SHIFTS IN AN OFFICE RUN 24 HOURS PER DAY, 7 DAYS PER WEEK, INCLUDING HOLIDAYS.
TOTAL COMPENSATION: $49,066 - $68,731 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.
* Maintains confidentiality of all information in Spokane County Detention Services records and files.
* Creates, updates, and maintains all specialized records, and files including inmate files.
* Answers multi-line phones; handles public inquires and/or counter work as required.
* Prepares and/or types correspondence, reports, legal forms, documents, memorandums and directives.
* Proofreads all work to ensure accuracy of grammar, spelling, etc. and makes corrections as necessary.
* Receives and completes incarceration inquiry forms from DSHS/Social Security on current/former inmates.
* Corresponds with Judicial and Law Enforcement agencies regarding inmate transport.
* Coordinates with the following regarding the transport of inmates to court and/or other facilities: Detention Services, Law Enforcement agencies, and the Courts. Receives, reviews, and sets appointments for outgoing electronic home monitoring cases.
* Creates, monitors, and updates work release rosters as required.
* As needed, orders and maintains supplies and inventories items.
* Uses various computer programs; records, searches, prints, corrects, and uses programs to create spreadsheets and new forms and/or files as needed.
* Uses specialized programs, such as Offender database, as well Microsoft Office software and the Internet.
* Handles the cash accounting system, which may include accepting bond monies, maintaining the daily record of various money accounts, serving as cashier for money transactions, balancing accounts, and preparing deposit slips.
* Maintains cash account record of inmates.
* Accepts and monitors release checks & debit cards for inmate pick-up; verifying identity before releasing said checks.
* Collects, sorts and inspects incoming inmate mail. Collects and routes employee and/ or office incoming mail.
* Processes outgoing mail, including inmate mail and makes necessary charges to their accounts as required.
* Performs releasing procedures for inmates, which includes data entry into the computer system; coordinates active and inactive inmate files; and updates and maintains inmate records.
* Cross-trains and covers the duties of other Detention units.
* Participates in lower-level accounting work; may prepare or assist in preparing invoices and vouchers.
* Performs other related duties as assigned.
* High School Diploma or GED equivalent.
* Two (2) years of full-time responsible work.
* May substitute up to one (1) year of additional education in office practices, secretarial science or related coursework for up to one (1) of the required experience.
* Must be able to pass a background check.
* United States citizen or lawful permanent resident who can read and write the English language, required.
* Knowledge of modern office practices, procedures and equipment.
* Knowledge of keyboarding, word processing, and general office practices including filing, indexing, cross-referencing methods.
* Knowledge of simple accounting.
* Knowledge of legal terminology and procedures, business English, punctuation and rules of grammar.
* Knowledge of basic computer programs, files, sort/merge requirements, and spreadsheet possibilities.
* Knowledge of Microsoft Office software.
* Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
* Skilled in establishing and maintaining effective working relationships with co-workers, supervisors, officials and the general public.
* Skilled in modern office practices, procedures and equipment.
* Skilled in keyboarding, word processing, and general office practices including filing, indexing, cross-referencing methods.
* Skilled in simple accounting.
* Skilled in legal terminology and procedures, business English, punctuation and rules of grammar.
* Skilled in basic computer programs, files, sort/merge requirements, and spreadsheet possibilities.
* Ability to learn and operate various computer programs.
* Ability to design formats to present necessary information in an understandable form.
* Ability to keyboard accurately at a minimum of 45 words per minute.
* Ability to complete all requirements of the assigned position with a high degree of accuracy.
* Ability to learn to use the law enforcement terminals.
* Ability to learn and retain complex policies and procedures.
* Ability to make mathematical computations with speed and accuracy using ten-key machine by touch.
* Ability to multi-task in a fast-paced environment.
* Ability to adjust to flexible deadlines.