Administrative Assistant 1 / Trainee, (NY HELPS), New York City Children's Center, Bronx Campus, P25798
: Job Details :

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Review Vacancy

Date Posted 11/07/24

Applications Due11/21/24

Vacancy ID172424

* Basics

* Schedule

* Location

* Job Specifics

* Contact

NY HELPYes

AgencyMental Health, Office of

TitleAdministrative Assistant 1 / Trainee, (NY HELPS), New York City Children's Center, Bronx Campus, P25798

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39215 to $56743 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 6 AM

To 6 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Bronx

Street Address New York City Children's Center - Bronx Campus

1300 Waters Place

City Bronx

StateNY

Zip Code10461

Minimum Qualifications Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.

Minimum Qualifications:

Administrative Assistant 1 - Minimum Qualifications

Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.

Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

OR

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at New York City Children's Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.

Administrative Assistant Trainee 1 - Minimum Qualifications

Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.

OR

Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.

OR

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at New York City Children's Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.

To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.

Administrative Assistant Trainee 2 - Minimum Qualifications

Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.

OR

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at New York City Children's Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.

To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination.

The promotion field for the Administrative Assistant 1/Trainee position consists of candidates who have 1 year of permanent service as a Office Assistant 2 and parenthics.

Duties Description As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:

* Answering phones, providing information to callers, taking messages, and transferring calls as needed

* Managing calendars

* Creating and managing paper and electronic filing systems

* Preparing correspondence

* Maintaining inventory of office supplies

* Arranging for office equipment maintenance and service

Additional Comments All OMH employees receive a generous benefits package including:

* NYS medical, dental, & vision insurance

* Access to tuition assistance programs

* Excellent opportunities for advancement & professional growth

* Paid time off - 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave

* NYS Retirement programs

Background checks will be required.

Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).

Administrative Assistant Trainee 1 (NS = Grade 8): $39,215

Administrative Assistant Trainee 2 (NS = Grade 10: $43,768

Administrative Assistant 1 (Grade 11): $46,306 - $56,743

This position is eligible for a Downstate adjustment of $3,400.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone

Fax 718-###-####

Email Address ...@omh.ny.gov

Address

Street New York City Children's Center - Queens Campus

74-03 Commonwealth Blvd.

City Bellerose

State NY

Zip Code 11426

Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your resume and other application materials.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized t