Job DescriptionAs a valued colleague on our Office of Minority and Women Inclusion (OMWI) and Diversity and Inclusion (Dand ;I) Front Office team, you will provide support to the Senior Vice President-Chief Diversity and Inclusion Officer (SVP-CDIO), Vice Presidents (VP) and Front Office by routine and non-routine clerical and administrative functions including but not limited to sending correspondence, managing calendars, scheduling appointments, arranging meetings and providing other administrative tasks as needed. You will be a member of the OMWI which is responsible for working collaboratively with stakeholders across Fannie Mae to embed diversity and inclusion into all business and activities of the enterprise, while managing related regulatory requirements, driving a culture of inclusion and belonging and measuring progress across various strategic initiatives. You will be reporting directly to the Chief of Staff. IMPACT YOU WILL MAKEThe OMWI and Dand ;I - Executive Administrative Assistant (Flexible Hybrid Role) role will offer you the flexibility to make each day your own, while working alongside people who care so that you can deliver on the following responsibilities:
- Manage and prioritize the day-to-day calendar of SVP-CDIO and provide as needed scheduling support to the VPs and Chief of Staff
- Coordinate all aspects of executive-level manager appointments, meetings (in person and virtual), and receptions
- Prepare, review and assemble materials and correspondence for SVP-CDIO meetings, including memos, presentations, spreadsheets and briefing materials
- Assist Front Office and other staff with compiling, proofing and formatting materials as needed
- Coordinate SVP-CDIO led in person and virtual meeting logistics including, material preparation, agenda planning, material distribution, meeting follow up, room reservation/set up and catering as needed
- Coordinate travel arrangements for SVP-CDIO, process related expense reports as well as prepare and distribute schedules/agendas for travel
- Manage out of office calendar for the SVP-CDIO and direct reports, including ensuring appropriate divisional and Management Committee visibility
- In collaboration with SVP-CDIO and direct reports, develop annual meeting schedules include townhalls, teambuilding, leadership onsite/offsite tin consideration of enterprise calendar
- Support Vendor Management including invoicing for Dand ;I memberships/partners, sponsorships relationships, vetting and onboarding
- Participate in meetings with OMWI/Dand ;I leadership and staff as necessary
- Act as central point of contact on administrative matters
- May assist with project planning and project management in support of SVP-CDIO and direct reports and Front Office team
- Ensures collaboration with teams or business partners in alignment with OMWI/Dand ;I divisional and enterprise goals
- Support Fannie Mae's diversity and inclusion strategic priorities by following policies and procedures that promote diversity and inclusion in all business and activities
QualificationsTHE EXPERIENCE YOU BRING TO THE TEAMMinimum Required Experiences
- 2 years of experience supporting senior executives in an administrative capacity
- Experience interacting and communicating with executive-level internal and external stakeholders; ability to build and sustain productive partnerships with a broad network of executive-level support teams and other colleagues.
- Bachelor degree or equivalent
- Strong verbal communications and proven excellence in writing and proofreading
- Strong sense of initiative and drive to solve problems
- Proactively manage a variety of activities and deadlines
- Strong interpersonal and customer service orientation
- Team player and strong collaboration
- Attention to detail
- Strong judgment as it relates to sharing and protecting confidential inform
Desired Experiences
- 5 years of experience supporting senior executives in an administrative capacity
- Prior experience planning and managing projects
Skills
- Scheduling
- Data Analysis
- Document Management/Version Control
- Organizational Skills
- Desktop Tools
- Proofing, Formatting, Editing
- Tools
- Project Management
- Event Support
- Adobe Acrobat
- Microsoft Office (Excel, Word, PowerPoint)
- JIRA
- Microsoft Teams
- GRC
- SharePoint