Administrative Assistant (Luxury Condo)
: Job Details :

Responsibilities

Are you passionate about building strong connections with people? Are you looking to find more than just a job - rather a career filled with purpose?

If so, we are looking for you to join our team at One Central Park Luxury Condominiums as an Administrative Assistant!

Overview:

As the Administrative Assistant, you'll support the Condominium General Manager in handling administrative tasks and projects for assigned condo.

Key Responsibilities:

Accounts Receivable:

* Collect and post cash receipts (checks/money orders) using Yardi/RealPage.

* Process deposits and manage tenant billing, making adjustments as needed.

* Review monthly A/R reports for accuracy.

* Review deliquency report.

Accounts Payable:

* Maintain vendor relations and process invoices on time.

* Manage vendor files.

General Office Administration:

* Maintain office hours and keep accurate tenant data and files.

* Handle incident reports, violation letters, and occupancy changes.

* Oversee registrations, certifications, and software licensing.

* Resident Key fob log maintenance.

* Prepare and analyze monthly, quarterly, and annual financial statements, including FCF and BVR items.

Owner Relations:

* Address and resolve owner complaints professionally.

* Tracking of work orders.

Owner Requests:

* Track lease and resale and move-in/move out fees

* Process unit alterations agreements

Compensation:

$60,000 - $80,000 + Discretionary Bonus

#LI-NG1

#RMC

#LUXNYFL

Qualifications

WHO WE ARE LOOKING FOR

* Experience: Minimum of 2 years in an administrative or clerical role, with a focus on organization, coordination, and comprehensive financial oversight and accuracy.

* Communication Skills: Excellent verbal and written communication skills required.

* Building Operations Knowledge: Basic understanding of building operations is required.

* Organizational Skills: Strong multi-tasking and time management abilities. Excellent organizational skills, including experience with filing systems and record keeping.

* Computer Skills: Proficient in desktop computer use and familiar with software packages such as Microsoft Word, Excel, PowerPoint, Outlook, and Project. Knowledge of additional software programs is a plus.

* Purchasing Experience: Experience with accounts payable, and accounts receivable required.

* Learning and Adaptability: Ability and commitment to quickly learn new material and upgrade skills.

* Professionalism: Proven ability to work effectively and professionally within a diverse group and dynamic environment.

Benefits:

* Healthcare: Medical, dental, and vision plans; Employee Assistance Program

* Financial: Competitive salary; 401(k) matching; FSAs and HSA; life and AD&D insurance; paid leave & disability programs

* Social Wellness: 19+ days of PTO; mental health resources; fertility, surrogacy, and adoption assistance; volunteer days; donation matching

* Career Development: Training programs; tuition reimbursement; internal advancement opportunities

Overview

Related Management Company (RMC) is the leading innovator in managing real estate as an owner/operator. There is strength in numbers - RMC operates hundreds of properties in 22 states and Washington, D.C., providing our employees with unparalleled growth opportunities. Our portfolio includes affordable, workforce, market-rate, and luxury housing. We are passionate about exceeding quality expectations in every single asset class. As a subsidiary of Related Companies, we've been at the forefront of sustainability too, with most of our new developments pursuing LEED Silver certification or higher.

At RMC, we Welcome Everyone. It is our mindset that welcomed employees invoke welcomed residents. When you work here, you're encouraged to be your best, authentic self. With persistent focus, we are strengthening internal mobility, and employee engagement, and investing in leadership development to continuously improve the employee experience. Related values diversity in backgrounds and experiences. We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards.

Related is an Equal Opportunity Employer

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