Position: Event & Administrative Assistant
Location: Studio City, Los Angeles, CA (on-site, some days remote)
Type: Full-time
Salary Range: $40,000 - $50,000 per year
Benefits: 401(k) plan, health insurance
About MPD Events
MPD Events (mpdevents.com) is a premier event production company based in Los Angeles, specializing in unforgettable, high-end experiences. Our portfolio includes everything from luxury retreats in global destinations like the Amazon and Argentina to upscale private dining events, corporate conferences, and iconic parties in LA's hillside homes. Known for our creativity, attention to detail, and passion for client satisfaction, we are seeking a skilled Event & Administrative Assistant to support our team in delivering exceptional events.
Position Summary
The Event & Administrative Assistant will play an essential role in supporting MPD Events' production and administrative needs. This role requires a high level of organization, a proactive approach, and a strong commitment to excellence. The ideal candidate will bring a passion for events, a customer-service mindset, and the ability to work effectively in a fast-paced environment.
Key Responsibilities
- Event Coordination: Assist with event planning and logistics, including researching and securing venues, coordinating travel, scheduling meetings, and handling vendor communications.
- Administrative Support: Manage general office administration, including supply orders, correspondence, database maintenance, and document preparation.
- On-Site Event Support: Attend events to assist with setup, registration, guest check-in, event management, and teardown. Work closely with the team to ensure smooth execution.
- Vendor and Client Relations: Communicate with vendors, suppliers, and clients to confirm details, negotiate pricing, handle invoicing, and ensure all event specifications are met.
- Budget Tracking: Assist with budgeting by monitoring expenses, preparing reports, and exploring cost-effective solutions without compromising quality.
- Project Management: Support special projects, presentations, and any ad hoc tasks assigned by the team to enhance event success.
- Guest Management: Coordinate guest lists, RSVPs, and attendee communications, creating a welcoming and seamless experience for all guests.
Qualifications
- Experience: At least 2 years in event planning, administrative support, or related roles, ideally within a high-end or luxury events setting.
- Education: Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field (preferred but not mandatory).
- Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint); familiarity with project management or event planning software is a plus. Experience with design in Canva is a major plus.
- Communication: Exceptional verbal and written communication skills with a focus on professionalism and client service.
- Organizational Skills: Strong attention to detail, multitasking, and prioritization abilities to manage multiple events and tight timelines.
- Flexibility: Willingness to work non-traditional hours, including evenings, weekends, and travel to various event locations as required.
- Personality: Positive, proactive, and problem-solving attitude with a strong passion for the events industry.
- Transportation: Must have your own reliable transportation. All mileage reimbursed.
Compensation & Benefits
- Salary: $40,000 - $50,000 per year
- Benefits: Health insurance, 401(k) plan, paid time off, and opportunities for professional development
Why Join MPD Events?
This is an exciting opportunity to join a fast growing company and work alongside a small creative and dedicated team passionate about producing some of Los Angeles' most exclusive events. You'll gain hands-on experience in the luxury event industry, contribute to unforgettable experiences, and be part of a company committed to excellence.
How to Apply
Please submit your resume, a cover letter, and a brief description of a memorable event you've organized or supported to [...@mpdevents.com].
We're excited to welcome someone who shares our dedication to excellence in event production!