THE DAY-TO-DAY:
On any given day, you will be working with firm partners and business colleagues on a variety of requests and projects. You will:
- Draft, input, revise and finalize, routine correspondence, memoranda and other legal documents.
- File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
- Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
- Proofread documents and check for appropriate formatting, spelling and grammar.
- Maintain good public relations with clients.
- Review all incoming mail, distribute to teams as needed and upload to the DMS.
- Prepare documents and packages for mail, messenger and overnight delivery.
- Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
- Enter attorney time and send time entry reminders.
- Process client billing and assist with review and edit of bills as necessary.
- Schedule appointment and make arrangements for meetings, conferences and travel.
- Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed.
- Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
- Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members' attorneys.
- Complete other duties and projects as assigned.
YOU HAVE:
- 3-5 years of litigation secretarial experience (Labor and Employment experience a plus).
- Strong proofreading skills, attention to detail and solid grammar/spelling skills.
- Legal citation and legal terminology expertise.
- High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
- Familiarity with Carpe Diem, Elite, IManage, Chrome River, Forte or similar technology.
- The ability to organize, prioritize and meet the demands off multiple attorney assignments.
- Good attendance and punctuality.
- Flexibility to adjust hours and to work additional hours as necessary to meet operating and business needs
Daily Schedule: 9:00 am – 5:30 pm OR 9:30 am – 6:00 pm
Must have litigation & federal filing experience