SummaryThe Courtroom Deputy Clerk is the face of the court to much of the public and attorneys who practice in the Court and helps create positive public impressions about the Judiciary.
This job is open to - The publicU.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agencyThis is a sensitive position within the Judiciary. Employment will be considered provisional pending successful completion of an Office of Personnel Management background check and a favorable suitability determination.
Duties- Manage judge's caseload, including calendaring, monitoring deadlines, filings, and timely responses to orders.
- Keep judge and staff informed of case progress.
- Schedule court proceedings, court reporters, and interpreters.
- Coordinate with jury administrator for upcoming trials and need for jurors.
- Assist in jury selection and maintain jury selection and attendance records.
- Perform case administration duties, including docketing and quality control review of electronic filings.
- Draft orders and judgments and process same.
- Review cases and reports for necessary action.
- Take notes of proceedings and prepare minutes.
- Record court proceedings.
- Serve as liaison between the Clerk's office, bar, public, and Court.
- Assist with naturalization ceremonies.
- Perform other duties as assigned.
Requirements Conditions of EmploymentEmployees must adhere to a Code of Conduct. The Court provides reasonable accommodations to applicants with disabilities. Veterans' preference is not a factor used in Judicial Branch appointments. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Positions with the U.S. Courts are excepted service appointments, which are At-Will and may be terminated with or without cause. Employees are required to use electronic funds transfer for payroll deposit.
Qualifications- High school diploma or equivalent.
- Two years of specialized experience such as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
Preferred Qualifications/Court Preferred Skills
- Candidates must demonstrate exceptional computer skills; a demonstrated ability to thoroughly research and solve problems; ability to reason through, analyze, and interpret written communications; ability to multitask and prioritize work assignments; superior oral and written communications skills; strong organizational skills and attention to detail; strong interpersonal skills; personal integrity and exceptional judgment; and a professional demeanor and appearance appropriate in a Court environment.
- A bachelor's degree in a related discipline appropriate to the position.
- Preference may be given to candidates who have courtroom administrative experience.
EducationHigh school diploma or equivalent.
Additional informationThis position is assigned to the Office of the Clerk and directly supports a United States Magistrate Judge.
- BenefitsReview our benefits
How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Please read the Next steps section for more information.
- BenefitsReview our benefits
- Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.Please read the How to Apply section.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
- How to ApplyPlease submit a cover letter, resume, and AO78 Application for Judicial Branch Federal Employment (available at as a single PDF attachment by email to: ...@nywd.uscourts.gov subject line Courtroom Deputy Clerk, Reference No. 24-15. Save the documents as one PDF, using your firstname_lastname. When the AO78 is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are required to complete the AO78, page 5, Optional Background Information.Agency contact informationHuman ResourcesEmail ...@nywd.uscourts.govAddressUS District Court, Western District of New York 2 Niagara Square Buffalo, NY 14202 USNext stepsOnly candidates selected for an interview will be notified and must travel at their own expense.
- Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Criminal history inquiries
- Equal Employment Opportunity (EEO) Policy
- Financial suitability
- New employee probationary period
- Privacy Act
- Reasonable accommodation policy
- Selective Service
- Signature and false statements
- Social security number request
Required DocumentsPlease read the How to Apply section.
If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to ApplyPlease submit a cover letter, resume, and AO78 Application for Judicial Branch Federal Employment (available at as a single PDF attachment by email to: ...@nywd.uscourts.gov subject line Courtroom Deputy Clerk, Reference No. 24-15. Save the documents as one PDF, using your firstname_lastname. When the AO78 is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are required to complete the AO78, page 5, Optional Background Information.
Agency contact informationHuman ResourcesEmail ...@nywd.uscourts.govAddressUS District Court, Western District of New York 2 Niagara Square Buffalo, NY 14202 US
Next stepsOnly candidates selected for an interview will be notified and must travel at their own expense.
Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Criminal history inquiries
- Equal Employment Opportunity (EEO) Policy
- Financial suitability
- New employee probationary period
- Privacy Act
- Reasonable accommodation policy
- Selective Service
- Signature and false statements
- Social security number request