Duration: 0-12+ Months (Temp to Engage)Hours: 8 am to 5 pm (Monday to Friday)Pay Rate: $20.00/Hour on W2 Job Description:
- Responsible for conference room booking and room conflict resolution, book travel, expense reporting
- Conflict management and resolution of conference room bookings
- Work with cross-functional teams (AV, IT, Facilities, Concierge) to coordinate events and client meetings
- Responsible for appearance/maintenance of all hospitality/facilities areas
- Support clients and team through excellent communication and professional level skills
- Prepare for key client visits / liaise with Building Security staff
- Convert monthly volumes into Clients Monthly Management report along with creating customized reporting for client
- Oversees catering program for sites and ensures quality
- Works closely with Facilities Management to ensure function and maintenance of meeting space.
- Develops and maintains Standard Operating Procedures for visitor access as well as special requests.
- Ensures SOPs are consistently followed (i.e. mail procedures, visitor access, new hire procedures, office seating)
- Holds Client Lead Communication Meetings: Communicate daily with internal and external clients
- Maintains communication with Site Managers and guides and assists with any employee relations or performance issues.
- Responsible for catering and beverage orders as well as coordinating details with the Hospitality Manager, staff, reception, office support and building management when necessary.
- Process and follow up on all catering orders. Along with providing daily guidance and direction to Hospitality Specialists regarding workflow, catering issues, logistics, events, etc.
- Manage client vendor relationships/validating vendor invoices and submitting for processing.
- Provide advanced administrative skills in typing, proofreading, and editing various documents, coordinates projects, events, firm meetings and other initiatives requiring the ability to work independently.
- Manage and or/assist with various internal and external events and coordinate all office wide special events and projects with identified client
- Create and bring new ideas for firm team buildings events
- Assisting with cleaning kitchens, stocking supplies, and tracking inventory.
- Greet visitors/guests-validate against guest list, provide badge, parking validation as necessary Serve as company concierge in regard to guests, clients, staff, providing tours of facilities,
- Coordinate catering for meetings with support staff and caterers
- Maintain and update company phone & speed dial lists
- Schedule meeting rooms, ensuring that each conference room has the necessary supplies and set-up prior to meeting times
- Where/when appropriate, the individual will also be asked to help with other departmental/non- client business activities
- May assist with daily management of facilities
Driving: NoDress Code: Business casualCOVID Requirements: NoneParking: Parking is the responsibility of the candidate.