Perform all daily payroll functions and completion and distribution of payroll by processing all biweekly,
off cycle, bonus, quarterly, and year-end payrolls on a timely basis for all companies including, but not limited to, AHRC Nassau and its affiliated organizations, Nassau County AHRC Foundation, Inc., Citizens Options Unlimited, Inc., Brookville Center for Childrens Services (BCCS), and Advantage Care Diagnostic And Treatment Center, Inc.
The Payroll Specialist embraces diversity in all its forms and strives to create an inclusive, welcoming environment where every individual feels valued. They demonstrate cultural awareness and actively support a culture of equity and inclusion
Primary duties and responsibilities include but not limited to:
Payroll Processing and daily functions
- Collect, audit, and process all transactions, including, but not limited to, bi-weekly, bonus, and off-cycle payrolls to ensure payments are processed accurately, efficiently, and on a timely basis.
- Audit manual timesheets, to be entered into payroll templates, in order to create CSV files, to be imported into the payroll database, for the purpose of calculating payments to generate paychecks, direct deposits, and pay cards.
- Ensure overtime payments are processed and allocated accurately.
- Reconcile imported payroll data with audit reports prior to transmission.
- Assist and cross-train to understand the transmission of bi-weekly payrolls, processing of quarterly adjustments, and year-end reporting.
- Assist with various audit reports before and after transmission of payroll (Ex. employee job data, last paid, anniversary accrual, job change history, voids/manuals, payroll register).
- Assist with generating and auditing payroll registers, balancing biweekly tax reconciliation, and liability reports.
- Identify and review employee pay discrepancies, payroll tax liabilities, tax discrepancies, and adhere to all state and federal regulations for employee payroll processing and company tax status.
- Assist with quarterly and year-end reports, 3rd party sick pay, car-allowance adjustments, group term life, and profit sharing eligibility for Form W-2 reporting and distribution.
- Process, verify, and assist with audits and employee updates to payroll data base, new hires, transfers, terms, address change for tax purposes, rate changes, and accruals.
- Ensure accuracy of PTO benefits for employees according to their company policy handbook and generate reports for distribution.
- Review employees on leave of absence, PFL, and suspension status for accuracy of payment and accrual updates.
- Maintain knowledge of wage garnishments and cross-train to assist with the reviews, data entry updates, and processing.
- Assists with data entry of direct deposit, pay cards, membership, and 529 plans.
- Maintain banking correspondence and contacts relating to positive pay, direct deposits, pay cards, deposits, withdrawals, or tax questions and discrepancies.
- Assist with special projects as requested by supervisors.
- Prepare and distribute paper checks.
- Organize and maintain filing for all company payrolls to be stored securely and confidentially.
Internal/External Compliance Audits/reporting
- Maintain compliance with current changes to Federal and State DOL and IRS regulation laws.
- Generate Business Intelligence reports for payroll auditing and employee verifications.
- Assist Sr. Payroll specialist and supervisor with correspondence regarding payroll cases and internal/external audits, to ensure they are addressed in a timely manner.
- Maintain communication with Sr. Payroll Specialist, Payroll Supervisor, and Assistant Manager regarding any immediate payroll-related issues or concerns.
Education and/ or experience required:
- Bachelors degree in accounting plus 3-year relevant experience in payroll
- Considered a Plus:
- Fundamental Payroll Certification (FPC)
- Experience with:
- UKG Ulti-Pro, Kronos Dimensions, ADP
- Other electronic timekeeping systems and payroll vendors
Skills, Licenses and/ or competencies required:
- Proficiency in Microsoft Office, Outlook, Excel and Word.
- Possess professional written and verbal interpersonal and communication skills ability to relate and clearly communicate with operating management, financial staff and other departments.
- Must have excellent organizational skills, attention to detail, and confidentiality.
- Exhibit a sense of urgency in completion of tasks; flexible for overtime.
There are no physical requirements for this position.