A&B Mechanical Contractors is a service company offering Plumbing, Heating, Cooling and Electrical services in the Commercial and Residential markets. We are currently seeking an Office Manager with HR experience to oversee and coordinate various administrative duties in the office. This includes but is not limited to: HR, reception, working with vendors (eg: IT, Insurance, office equipment, etc.), oversee time punch system, assist with scheduling work orders, submit payroll to be processed, coordinate and run company meetings, AR/AP, Purchase Orders, and other general office duties. This position is tasked with helping to support the smooth operation of this organization. The qualified candidate must be self-motivated, highly organized, and have exceptional attention to detail. Prior similar experience required. Must have some background working in HR. Don't miss this opportunity to join our dynamic team! Apply now and be part of our diverse and growing company. Duties include, but are not limited to:
- Human Resources: New Employee Orientation/Onboarding, including new hire paperwork, benefits enrollment, time punch management and review of Company policies. Develop a thorough understanding of Employee Handbook and other Policies and act as an advisor to staff as needed. Assist in Job Postings, Hiring, and writing Job Descriptions. Maintain Personnel Files, oversee Time Punch System. Oversee Employee Benefits. Track and maintain PTO balances and requests for time off. Coordinate and run company meetings and submit Payroll for Processing.
- Answer and direct phone calls, greet guests, schedule service work and provide customer service
- Oversee systems, including Phones, Copier Maintenance, IT service, and Time Clock System
- Provide general administrative support and project support as needed.
- Assist with accounts payable, accounts receivables, invoicing, and other entries in QuickBooks and related software
- Create Purchase Orders and Work Orders for Suppliers and Subcontractors. Track W-9 and COI's as needed from Subcontractors.
- Request COI's and Bonding from Insurance Agency as needed for projects
- Reconcile credit card statements to receipts, monitor employee purchases
- Monitor and order offices supplies as needed and maintain an organized and neat work environment for the Company.
Qualifications - Proven experience as an office manager, or similar
- Degree or equivalent Human Resource experience
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, such as printers and copiers
- Proficiency in MS Office (Word, Excel and PowerPoint)
- Paycor or other Payroll / Time Punch experience required
- Proficiency in QuickBooks preferred
- Excellent time management skills and ability to prioritize work
- Good research skills, attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Customer Service Experience
- Basic Accounting experience preferred
- Excellent aptitude working with numbers and spreadsheets
- Valid Michigan Driver's License
- Ability to pass drug screening and background check
Benefits - Full Benefits Package (medical, dental, vision, life, AD&D, STD/LTD, HSA, 401K)
- Paid Vacation and Holiday Pay
- Competitive Pay
Professional Experience - Degree in HR or similar field Preferred, or 3 years work experience
- QuickBooks Experience (Preferred)
- Customer service: 2 years (Preferred)
- Microsoft Office: 2 years (Required)
- Paycor or other Time Management / Payroll system: (Required)