Administrative Manager
: Job Details :

Job Description:

The Administrative Manager reports directly to the Chair of the Department and provides support to assist in ensuring the faculty's greatest effectiveness in their primary roles as teachers and researchers. The Administrative Manager for the department will provide coordination pertaining to fiscal, personnel and facilities management. The incumbent will routinely interact with the Budget, Accounting, Purchasing and Human Resources offices, as well as CNSE faculty and staff.

Primary Responsibilities:

* Monitor and analyze all fiscal account activity, personnel management, facility management, and related academic affairs support including enrollment management, course scheduling, recruiting, advising, and alumni affairs.

* Monitor department budget and expenditure requests and review the reconciliation of expenses for accuracy.

* Hire department student personnel; provide oversight for CNSE's human resource/personnel matters; assist in onboarding for staff, faculty and student personnel.

* Assist in managing CNSE spaces and serve as point of contact for Facilities Management.

* Serve as Department liaison, troubleshoot issues with all campus administrative offices including the College Office, Computing Center, Graduate Education, Registrar, Institutional Research, International Programs, Payroll, Human Resources Management, Facilities Management, Purchasing, Accounting, Summer Sessions, and Undergraduate Education.

* Supervise administrative assistants, work-study students and student assistants assigned to the department office. Provide leadership, oversight and direction to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication. Complete performance management feedback and goals timely and per requirements.

* Other reasonable duties as assigned

Functional and Supervisor Relationships:

* Reports to the Department Chair

* Supervises the following positions: administrative assistants, work-study students and student assistants

Requirements:

Minimum Qualifications:

* Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.

* Minimum two years of professional experience in an office setting

* Previous experience with Microsoft Office and proven ability to learn and use new technology

* Evidence of attention to detail and strong organizational skills

* Evidence of strong interpersonal and communication skills

* Ability to handle multiple tasks simultaneously, prioritize, and complete assignments accurately and in a timely fashion

* Demonstrated ability to work independently and as part of a team

* Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community

* Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

* Experience working with faculty/staff in a higher education setting

* Experience with budgeting, accounting, purchasing and HR policies and guidelines

* Familiarity with University systems, such as PeopleSoft, Business Intelligence, Slate, EAB, etc.

Additional Information:

Professional Rank and Salary Grade: Senior Staff Assistant, SL-3, $57,000

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) ###-#### or via email at ...@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via

Application Instructions:

Applicants MUST submit the following documents:

* Resume

* Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

* List of 3 professional references with e-mail addresses and telephone numbers

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

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A review of applications will start on November 4, 2024 and the search will remain open until the position is filled.