Accounting Associate (Bookkeeper)
: Job Details :

Primary Purpose: Assists in administering the accounting affairs of the District in such a way as to provide the most efficient accounting functions Education / Certification:

High School Diploma or GED is required.

Thirty (30) semester hours of college credit with some business orientation or equivalent business school training is preferred.

Special Knowledge / Skills:

Good communication skills

Attention to detail

Knowledge of accounting principles

Assumes major responsibilities and able to make independent decisions

Understands the importance of fiscal responsibilities and management

Successful demonstration of competencies in typing, filing procedures, office records, and business writing

Ability to deal with campuses, departments, and the public

Experience / Other Requirements:

One year of accounting or bookkeeping experience

Major Responsibilities and Duties: Accounting/Bookkeeping:

Posts investment activity

Processes and posts all deposits for the District

Posts all journal entries into the finance system

Prepares journal entries

Clears intra-fund payables and receivables

Prepares monthly bank reconciliations for all accounts

Enters all wire transfers for 3rd parties and book transfers between bank accounts

Prepares all intra-fund transfers for accounts payable and payroll

Assists campuses and departments with financial accounting activities

Establishes new checking accounts as needed

Runs checking account daily balances report

Transmits system check files, manual checks, and voided checks to bank

Distributes interest to student activity fund accounts and scholarship accounts

Monitors previous day activity in activity fund account to verify deposits

Wires petty cash to schools upon verification of request

Tax account reconciliation and transfers

Runs ACH file and Positive Pay files for A/P and Payroll to transmit to the bank

Runs payroll remittance and EOM checks & files

Sends quarterly unemployment report files

Prepares and posts monthly vending journal entry

Maintains trial balance, cash receipts, journal entries, and other financial reports in Skyward

Opens and distributes business office mail

Enters all new budget codes or changes into the finance system

Runs end of the month financial reports

Prepares confirmation letters and other schedules for year-end annual audit

Processes all debt payments for the district

Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records

Provides support to Payroll staff as needed

Provides clerical assistance as needed

Other duties as assigned

Equipment Used: Personal computer and all other standard office equipment