ITS Procurement Coordinator
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About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title ITS Procurement Coordinator Position Number 897781 School/Division ITS Office of CIO (division) Department Full-Time or Part-Time Full-Time Description

Reporting to the Program Manager, Hardware and Software Lifecycle Management, the ITS Procurement Coordinator provides asset-related services to the Division of Information Technology Services and other academic and administrative units. These services include the specification, procurement (in collaboration with the Office of Financial Affairs), receiving, and disposal of university technology assets of every level, from end user computing equipment to highly technical infrastructure and networking components. The incumbent will work with all constituents to develop, refine, and implement strong controls around asset management.

Responsibilities include, but are not limited to:

* Reviews all requests for purchases of technology goods and services to determine appropriate technology choices, sourcing methods, and compliance with law, regulations, policies, and procedures.

* Coordinates with Information Technology Services units, Financial Affairs/Purchasing, and other campus partners to develop complex purchasing requests for proposal, bids, and sole sources on new equipment, replacements, and service/software renewals.

* Plans and manages the periodic upgrades of major IT systems, ranging from desktop deployments to networking and infrastructure equipment - to include both procurement at the start of lifecycle and recycling at end of lifecycle.

* Represents Information Technology Services on University-level technology implementation and innovation projects, and on various user groups, testing teams, and focus groups.

* Documents, compiles, and reconciles all procurements and disposals to ensure each transaction is efficiently moved through the entire procurement process.

* Works with the colleagues in ITS and Finance in the negotiation, approval, and oversight of purchase contracts, including serving as a backup liaison for technology procurement and contract matters.

* Maintains and reviews daily and monthly procurement reports and reconciliation duties to verify payment of invoices.

* Responsible for identifying issues, developing solutions, and streamlining business processes and policy.

* Attends staff meetings and participate in training programs, seminars, classes.

* Ensures excellent customer service.

* Performs other related duties as assigned.

Qualifications

* Bachelor's degree required.

* At least 2 years of relevant work experience.

* Strong analytical, organizational and communication skills.

* Excellent written and oral communication skills.

* Exceptional customer service skills.

Preferred Qualifications

* Bachelor's degree in a technology-related field preferred.

* Two or more years professional work experience, preferably in a higher education information technology environment.

* Two or more years of work experience in purchasing, bidding, contracts, and business operations.

* Substantial experience evaluating and specifying all types of technology assets, preferably including highly complex infrastructure and networking equipment, complex software packages, and end-user computing equipment.

* Experience operating in a high stress, fast paced environment focused on customer success and service to an academic institution.

* Superior proficiency with Microsoft's Office products including Word and Excel.

* Proficiency with ServiceNow.

Special Instructions Deadline 11/15/2024 Date Posted 11/08/2024 EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range $70,000 - $75,000

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

* Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.