About the Organization Reading Is Fundamental (RIF), the nation's leading children's literacy nonprofit, works to drive the frequency, motivation, and engagement needed to create skilled readers. We know that if we build a foundation of JOY for children, then development, discovery, and opportunity follow. RIF partners with educators, families, and literacy advocates to bring books and reading resources to children in the communities that need them the most-and in the process, creates new generations of lifelong readers. For further information on RIF, please visit: www.rif.orgFull-Time/Part-Time Full-Time Description Job Summary: The Administrative Coordinator will support the President & CEO through administrative and program support activities on behalf of the CEO's Office. The Coordinator will have outstanding organizational, communications, and interpersonal skills as they serve as the front line of communication for RIF literacy advocates. The Coordinator will work collaboratively with cross-departmental teams that support a culture of literacy and deliver collective impact.Essential Duties and Responsibilities:
- Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences.
- Manage CEO correspondence and incoming calls and messages
- Coordinate and schedule all CEO travel.
- Coordinate and manage all CEO expense reporting.
- Maintains files and records for CEO's office.
- Support the development of presentation materials, both print and digital, requiring strong writing skills.
- Welcomes guests by greeting them, in person or on the telephone or email; answering and directing phone and email inquiries.
- Addresses customer service inquiries and forwards them to the appropriate department.
- Responsible for mail distribution
- Maintains customer confidence and protects operations by keeping information confidential.
- Follows office workflow procedures to ensure maximum efficiency.
- Supports RIF's mission through program activities including engaging with schools, educators, parents, donors and students as needed.
Knowledge, Skill & Experience:
- Proficient in Microsoft Office, Excel, Powerpoint, Word, and Outlook.
- Experience with presentation tools
- Excellent oral and written communication skills.
- Strong problem-solving ability.
- Excellent organizational and time-management skills.
- Ability to work independently with attention to detail.
- Demonstrated ability to work with and maintain confidential information.
- Self-starter who is highly collaborative, resourceful, and agile.
- Adept at learning new computer applications.
- Capacity to work in a collegial environment that depends heavily on teamwork.
- Understanding of and commitment to the mission of Reading Is Fundamental.
Physical Demands & Work Environment:
- Work Environment: The job operates in a hybrid office work environment with regular work at RIF office and remote work from home office.
- Travel Requirements: No travel required
- Physical Demands: This is largely a sedentary role. Physical requirements include operating standard office equipment. Communicating orally with stakeholders, management, direct reports, and other co-workers is essential. Regular use of the telephone, computer and e-mail for communication is essential. Light lifting of up to 25 pounds may be required. Continuous typing and viewing of a computer screen required.
Salary Range: $44,000-$52,000We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications.