Executive Assistant
: Job Details :

We are seeking an experienced Executive Assistant to support the CFO and two other senior leaders. This company believes in family, work/life balance, and offers a flexible schedule where you can work a half day on Fridays. Excellent benefits, on-site gym, and company luncheons are some of the good things about them.

Executive Assistant

We are seeking a dynamic and creative Executive Assistant to provide comprehensive support to our executive team. This role requires a proactive individual who can manage complex schedules, coordinate travel arrangements, and handle various office-related tasks while bringing innovative solutions to daily challenges.

Key Responsibilities:

• Manage complex calendars for multiple executives, including scheduling meetings, appointments, and events

• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries

• Handle expense reports and reimbursements

• Prepare and edit correspondence, presentations, and reports

• Organize and maintain filing systems, both digital and physical

• Plan and execute company events, meetings and lunches as needed

• Act as a liaison between executives and internal/external stakeholders

• Manage office equipment and new furniture needs

Required Qualifications:

• Bachelor's degree in Business Administration or related field

• 5-10 years of experience in an administrative or assistant role

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Excellent written and verbal communication skills

• Strong organizational and time management abilities

• Ability to maintain confidentiality and exercise discretion

Desired Skills:

• Experience with travel research booking/itineraries and expense management

• Knowledge of project management tools (e.g., Microsoft To-Do, Co-Pilot)

• Familiarity with Adobe Creative Software is preferred

Creative Thinking:

The ideal candidate will demonstrate creative problem-solving skills and bring fresh ideas to:

• Streamline administrative processes

• Enhance communication between executives and team members

• Improve office efficiency and productivity

• Develop innovative ways to manage information and schedules

• Propose unique solutions for event planning and team building activities