Job Description This is an opportunity to join Ascot Group - one of the world's preeminent specialty risk underwriting organizations. Designed as a modern-era company operating through an ecosystem of interconnected global operating platforms, we're bound by a common mission and purpose: One Ascot. Our greatest strength is a talented team who flourish in a collaborative, inclusive, and entrepreneurial culture, steeped in underwriting excellence, integrity, and a passion to find a better way, The Ascot Way. The Ascot Way guides our people and our organization. Our underwriting platforms collaborate to find creative ways to deploy our capital in a true cross-product and cross-platform approach. These platforms work as one, deploying our capital creatively through our unique Fusion Model: Client Centric, Risk Centric, Technology Centric. Built to be resilient, Ascot maximizes client financial security while delivering bespoke products and world-class service - both pre- and post-claims. Ascot exists to solve for our clients' brightest tomorrow, through agility, collaboration, resilience, and discipline. Position summary: Reporting to the Group Chief Operating Officer, the Global Event Manager will be responsible for leading and managing the global event planning lifecycle for Ascot Group, including events in the U.S., United Kingdom, and Bermuda. The successful candidate will have a track record of liaising with internal and external clients at all levels, including executives, with the ability to champion strategy and recommendations. Additionally, the right candidate will have a passion for events, possess strong leadership traits, thrive in a fast-paced environment, be a team player, and be extremely proactive, always putting the needs of our internal and external clients first. The Event Manager will work closely with clients, vendors, internal teams, and other stakeholders to ensure the successful delivery of high-quality events that meet Ascot's objectives and brand standards. Responsibilities:
- Develop and implement the overall Event Strategy for Ascot Group.
- Oversee all aspects of event planning and execution, including venue sourcing, budget development, and contract negotiation.
- Coordinate with venues and internal teams to schedule and plan details of upcoming events including, but not limited to:
- Managing the RFP process for venue selection.
- Serving as the primary contact for all venue and vendor communications, ensuring clear and consistent updates on the event timeline, setup, and logistics.
- Liaising with Legal to review and negotiate contracts, ensuring that all event contracts and credit card authorization forms are signed and logged for upcoming events.
- Collaborating with caterers, venue teams, and other vendors to develop menus and meeting specifications for the conference, considering dietary restrictions, specific attendee preferences/requirements, and event objectives.
- RSVP management.
- Attend and execute events to ensure successful end-to-end completion.
- Develop and maintain event planning best practices: Pre-event walkthroughs, clear communication during the event, after action reviews leading to process improvements, etc., all to ensure consistent, high-quality experiences delivered within assigned budgets.
- Proactively plan events to minimize potential issues by anticipating and addressing challenges before they occur.
- Assume responsibility for pre-event logistics and ensure smooth execution up to the beginning of events. This includes problem-solving with venues, and support staff.
- Coordinate with teams and departments across Ascot to execute the events schedule. This includes tracking and updating details of upcoming events and ensuring all parties are aligned.
- Assist with special projects assigned by the Group Chief Operating Officer.
- Commit to The Ascot Way: As a member of the operations function, the Global Event Manager will demonstrate The Ascot Way in his or her daily interaction with colleagues, fostering colleague engagement and development, collaboration, inclusivity, and individual accountability.
Requirements:
- 5 - 7 years of direct experience planning and executing events and conferences.
- Bachelor's degree in hospitality, business, or related discipline or equivalent relevant experience.
- Venue and vendor contracting and negotiations skills and experience.
- Superior written and verbal communication skills.
- Strong time management and ability to multi-task, monitor and manage multiple priorities, and meet timelines.
- Comfortable in a dynamic environment, dealing calmly and effectively with situations under the pressure of tight timelines.
- Outstanding organizational abilities with exceptional attention to detail.
- Ability to work independently and be self-driven within a team structure.
- Ability to quickly establish trusting and productive relationships with the executive team, vendors, staff, and partners.
- Ability to travel, including international travel.
***This position may be filled at a different level, depending on experience***Compensation Actual base pay could vary and may be above or below the listed range based on factors including but not limited to experience, subject matter expertise, and skills. The base pay is just one component of Ascot's total compensation package for employees. Other rewards may include annual cash bonus, and other forms of discretionary compensation awarded by the Company.
- The annualized base pay range for this role is: In New York is: $115,000 - $130,000.
Company Benefits The Company provides a competitive benefits package that includes the following (eligibility requirements apply): Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Life Insurance, AD&D, Work/Life Resources (including Employee Assistance Program), and more Leave Benefits: Paid holidays, annual Paid Time Off (includes paid state /local paid leave where required), Short-term Disability, Long-term Disability, Other leaves (e.g., Bereavement, FMLA, Adoption, Maternity, Military, Primary & Non-Primary Caregiver) Retirement Benefits: Contributory Savings Plan (401k) #LI-Hybrid