Direct Ministry I & Office Administrator
: Job Details :

Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position.Job Specific Working Conditions:Area Office Administrator:This position includes additional office administrator duties including -Written and Verbal Communication1. Answer correspondence, do filing and prepare mailings.2. Answer phones.3. Respond to voicemail, e-mail and phone calls in a timely and professional manner.4. Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.5. Create club/event postcards, flyers, and/or maps.6. Send prayer e-mails and monthly updates.7. Send personal support mailings.8. Create and maintain area M-Site.9. Send thank-you letters to donors.10. Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.B. Administration1. Process and track donations.2. Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.3. Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.4. Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.5. Maintain contact databases including the following:•Update area donor database on a regular basis.•Enter club card data into kid database.•Update parent database.•Maintain newsletter recipient list.•Create and maintain banquet invitation list.•Update contact in Palm/Outlook.•Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.6. Human Resource for Regional Administrators•Track and report vacation, sick and personal days for eligible area staff.•Submit timesheets for hourly staff.•Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.C. Event Administration1. Coordinate area meetings, including:•Area Staff Meetings•Area leadership meetings•Area committee meetings2. Camp•Track participation, payments, health forms and how much each kid has earned in fundraisers.•Send letters to parents about camp sign-ups, itineraries and health forms.•Responsible for fundraiser marketing.•Construct and distribute camp brochures.•Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.3. Banquet/Golf Marathon/Auction•Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.•Track guest list, table sponsors, RSVP list and donations received from banquet.•Coordinate with table hosts about their invitation lists.•Mail invitations.•Send thank you notes to banquet donors.•Track table sponsors.D. TrainingProvide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.Direct Ministry ISummary: Mission / AuthorityThrough both training and direct field ministry experience, learn how to lead and participate in effective Young Life ministry.Ministry Functions:Spiritual Development - Following Jesus includes prayer and spiritual disciplines, fellowship, growth and health and church relationships.

Maintain a genuine and sincere commitment to understanding God's Word and the disciplines of personal and corporate prayer.

Seek out and maintain relationships and disciplines, in the context of active participation in a church community, that lead to a vibrant spiritual life.

Actively participate in the spiritual life of the Young Life community.

Lead teams and individuals in spiritual development.

Develop a yearly personal growth plan that fosters a vibrant spiritual life, including time for solitude, retreat, reflection, prayer and Scripture reading.

Leadership Development - Equipping leaders, committee and staff includes key volunteer care, recruiting, team building and training, supervision and vision casting.

Meet with your volunteer leaders on a regular basis.

Learn principles of leadership and recruitment and training of new leaders to build a leadership team that reflects the makeup of the community.

Model excellence in contact work, club, Campaigners and camping to other leaders.

Attend and be involved with area leadership as assigned.

Assist in training leaders and committee how to work effectively in teams.

Train and lead a team in developing a yearly ministry strategy.

Resource Development - Fueling the ministry includes events, major donor care, public relations (branding) and TDS team.

Raise financial support as directed and maintain good donor care practices.

Communicate ministry updates and progress to personal donor partners.

Observe and learn principles to develop strategic relationships with key adults in the community, including: principals, pastors, parents, potential committee members and more as assigned by the area director.

Learn to plan and execute area fundraising events under the direction of an area supervisor.

Become a respected Young Life steward to the community for both kids and adults.

Attend committee and adult functions as necessary and assigned.

Direct Ministry - Proclaiming and modeling includes contact work, club, Campaigners and camp.

Actively engage in all three levels of contact work.

Lead a team to plan and implement a regular outreach meeting with excellence.

Lead Campaigners meetings with excellence as assigned by the area director.

Lead a team to implement a summer and school-season camping strategy for a ministry.

Serve on a summer assignment at a Young Life camp each year.

Research community and school demographics to assess ministry effectiveness and support the area's effort in reaching Every Kid.

Ministry Support - Taking care of business includes accounting, administration, communication (internal), data management and strategic plan.

Adhere to all Young Life policies and procedures and maintain professionalism concerning office hours, dress, conduct and time management.

Manage finances with stewardship, accountability and transparency using the mission-wide applications.

Set yearly ministry and personal goals and objectives; review them on a regular basis.

Maintain accurate information on kids, leaders and donors for area records.

Provide clear, prompt, appropriate and professional communication to everyone involved in ministry.

Perform other duties as assigned and congruent with gifts, experience and area needs.

Training:Mission-Wide Training

Completion of at least two years as a Staff Associate.

Core Training - phase one to be completed as a Staff Associate

Full-time staff are expected to complete a Training Timeline experience in non ASC years.

Regional Training

There is no missionwide regional-level training curriculum.

Actively engage in training provided by the regional director.

Area Training

Actively engage in training provided by area leadership.

Individualized training supervised by the area director designed to develop personal spiritual maturity and enhance personal character.

Individualized program to learn and gain competency in ministry skills (e.g., the five C's.

Become familiar with area strategy and ministry health as assigned by the area director.

Must have completed Leadership I and II as a Staff Associate

Education:

College degree preferred.

Qualifications Required for the Job:

Must have completed Core Training -Phase One.

Experience in direct ministry.

Proven relational skills with both kids and adults.

Demonstrated verbal and written communication skills.

Ability to maintain confidentiality.