Sr. Accountant I
: Job Details :

TITLE: Senior Accountant I DATE: February 2020EEO CATEGORY: Professional GRADE: B-19FLSA: ExemptBRIEF DESCRIPTION: Performs complex accounting work. The purpose of this position is to manage the Grant Funds and Budgets under multiple funding sources and streams. This is accomplished by preparing and administering purchase requisitions, timesheets and accounts payable vouchers; completing funding agency financial reports and billing statements to funding agencies; and preparing monthly reports for management usage and analysis. Other duties include reconciling the General Ledger accounts assigned or accounts specific to assigned grants, reviewing requests for payments, and providing various support duties for the department.ESSENTIAL FUNCTIONS: Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Additionally, please be aware of the legend below when referring to the physical demands of each essential function. (S) Sedentary (L) Light (M) Medium (H) Heavy (V) Very Heavy Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree. Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly. Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly. Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly. # Code Essential Functions 1 S Reviews grant-related purchase requisitions, timesheets and accounts payable vouchers by preparing and reviewing requisitions, expense reports, timesheets and vouchers, including subcontractor requests for payment; reviewing project codes on timesheets to ensure correct code usage; submitting to payroll for processing; reviewing and coding general ledger accounts; verifying or assigning project codes; verifying funds available; reviewing for correct signatures; sending to accounts payable or purchasing for processing; reviewing subcontractor requests for payment; ensuring appropriate approvals and signatures have been obtained and supporting documentation attached; and ensuring voucher payments are in the system. 2 S Prepares financial statements, reports, schedules and exhibits; prepares and audits general journal entries by reviewing expenditures on PSR's; ensuring expenditures have not exceeded budgets; completing project worksheets; giving accounts receivable and treasurer the amounts of billing; preparing billing statements and sending statements to the funding agency for reimbursement. 3 S Prepares periodic analyses of fund balances and expenditures in the General Ledger accounts assigned or accounts specific to assigned grants by reconciling accounts balances; researching any variances; correcting variances; printing reports for travel advances, accruals, pre-paid expenses, deferred revenue and other payables and preparing journal entries as necessary. Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and state and federal statutes. Researches and reconciles discrepancies in accounts and bank statements, and reports findings. 4 S Maintains adequate records and determines the accuracy and reliability of agency accounting records. Checks accounting operations in progress, and reviews and udits completed financial records for accuracy and conformance with legal and departmental procedures and regulations. ssists in planning procedures and regulations to control the disbursement of allocated funds and in preparing letters of instruction, manual revisions, and related forms as necessary. May instruct staff on the maintenance of accounting records on expenditures and revenues collected, the posting of general ledgers, and the posting of journal entries and/or adjustments. 5 S Maintains systems and controls necessary to provide accurate accounts of expenditures and budget balances for agency programs; Analyzes and recommends improvements, adaptations, or revisions to the accounting system and accompanying procedures. 6 S Assists in the preparation of CAFR's by reviewing project trial balances, project PSR's, receivable, revenue and customer summary reports; and completing related duties as assigned. 7 S Provides various support duties for the department by preparing monthly assigned journal entries; assisting with inventory; compiling year-end figures for agency financial report; auditing aging and Workforce contractors as necessary; providing research assistance; assisting with tagging fixed assets and year-end inventory for print shop; working with department staff as needed to accomplish department goals. 8 S Other duties as assigned JOB REQUIREMENTS: -Description of Minimum Job Requirements- Formal Education/ Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree. Experience Over one year up to and including three years. Certification and Other Requirements Valid state issued driver's license. Reading Advanced - Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Ordinarily, such education is obtained at the college level or above. However, it may be obtained from experience and self-study. Math Intermediate - Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Writing Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Managerial Receives General Direction: Work is non-standardized and varied and requires the incumbent to produce expected results and meet deadlines by following general procedures. The employee normally performs the job by following established operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance is reviewed upon completion for approval. Budget/Financial Responsibility Does research for budget documents. Has responsibility for monitoring budget expenditures (typically non-discretionary expenditures) for a work unit of less than division size or for a finite area of the budget (programs, activities, projects, or small organizational units). Reviews expenditures and submits findings to others for approval. Organizational Control Job has no responsibility for the direction or supervision of others. Complexity Work is governed by moderate instructions, objectives and policies. Requires the exercise of moderate initiative and independent analytical and evaluative judgment. Interpersonal/ Human Relations Skills Work requires frequent and regular contact with others in a direct reporting relationship and may involve contact with others outside of the direct reporting relationship. The purpose of the contact is to address specific issues and/or general policies. Technical Skills Work requires a somewhat comprehensive, practical knowledge of a technical field with use of analytical judgment and decision- making abilities appropriate to the work environment of the Agency. OVERALL PHYSICAL STRENGTH DEMANDS: -Physical strength for this position is indicated below with X - Sedentary X Light Medium Heavy Very Heavy Exerting up to 10 lbs. Exerting up to 20 lbs. Exerting 20- 50 lbs. Exerting 50- 100 lbs. Exerting over 100 lbs. occasionally or negligible occasionally, 10 lbs. occasionally, 10-25 lbs. occasionally, 10-25 lbs. occasionally, 50- 100 lbs. weights frequently; sitting frequently, or negligible frequently, or up to 10 lbs. frequently, or up to 10-20 frequently, or up to 20-50 lbs. most of the time. amounts constantly OR constantly. lbs. constantly. constantly. requires walking or standing to significant degree. PHYSICAL DEMANDS: C Continuously 2/3 or more of the time. F Frequently From 1/3 to 2/3 of the time. O Occasionally Up to 1/3 of the time. R Rarely Less than 1 hour per week. N Never Never occurs. Note: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation. -Physical Demand- -Frequency- -Brief Description- Standing F Making copies, Speaking with coworkers Sitting C Desk work, meetings Walking F To meetings, To offices, copier Lifting F Grant files and binders, Folders Carrying F Grant files and binders, Folders Pushing/Pulling O Fill cabinet, Drawers Reaching F For objects on desk, retrieving items from higher shelves Handling C Paperwork, Binders, Files Fine Dexterity C Computer use, calculator Kneeling R During inventory, To file Crouching R During inventory, To file Crawling N Bending F Filing, Inventory Twisting O In chair, To reach for items on desk Climbing O Stairs Balancing O Papers and files Vision C Computer use and reading Hearing C Communicating with co-workers and on telephone Talking C Communicating with co-workers and on telephone Foot Controls R Driving Other N MACHINES, TOOLS, EQUIPMENT, SOFTWARE, AND HARDWARE: Typewriter, telephone, copier, 10-key machine, fax machine, printer, computer equipment and software -Primary Work Location- Office Environment X Other N/ PROTECTIVE EQUIPMENT REQUIRED: N/ANON-PHYSICAL DEMANDS: C Continuously 2/3 or more of the time F Frequently From 1/3 to 2/3 of the time O Occasionally Up to 1/3 of the time R Rarely Less than 1 hour per week N Never Never occurs -Description of Non-Physical Demands- -Frequency- Time Pressure F Emergency Situation R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment O Other SIGNATURE - REVIEW AND COMMENTS: I have reviewed this description and find it to be an accurate representation of the demands of the position.Printed Name of Employee Signature of Employee Date Comments:The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This description is subject to modification as the needs and requirements of the position change.