Work With The BestWe are building the premier outdoor living company in the country by creating a family of family companies across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.
Work With The BestWe are building the premier outdoor living company in the country by creating a family of family companies across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless. R.P. Marzilli & Company is an award-winning landscape contractor that builds and maintains ultra high-end landscapes in the Greater Boston, Cape and Islands, Rhode Island and Berkshires regions. We are dedicated landscape professionals who are committed to the industry.
POSITION SUMMARY:Provide administrative support for the Senior Office Operations Manager, including coordinating direct mailings and working on special projects for the entire organization. This position interacts with a diverse group of important external clients as well as internal contacts at all levels of the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:The essential functions of this position include, but are not limited to, the following:
- Familiarize yourself with and follow all company policies, procedures, and work standards.
- Provide administrative support for all business units, including data entry, typing correspondence, report generation, and filing.
- Perform data entry in Aspire on a daily basis, including but not limited to Accounts Payable, Payroll and Accounts Receivable.
- Responsible for reception and telephone duties, including all essential front office procedures.
- Responsible for ordering and maintaining supplies for the office as needed, including but not limited to office supplies, safety supplies and company clothing.
- Prepare, photocopy, and email information and documents as needed or requested.
- Maintain records, organize filing and archive system to facilitate the expeditious retrieval of information.
- Handle confidential and non-routine information.
- Work independently and within a team on special and nonrecurring, as well as ongoing, projects.
- Ensure efficient process and information flow for workload requirements.
- Complete work within appropriate timeframe in order to prevent backlog.
- Consistently evaluate work and determine if further steps are needed to meet internal and external client expectations.
- Prepare and research information to determine process issues as requested by management.
- Maintain high standard of quality of all work performed.
- Communicate problems, client concerns, associate matters, etc. to the Senior Office Operations Manager in a timely manner.
- Participate in departmental and training meetings.
- Arrive for each Workday on time and prepared.
EDUCATIONAL REQUIREMENTS:- HS Diploma - Prefer 2-year associates degree
KNOWLEDGE AND SKILL REQUIREMENTS:- At least 2 years experience in an administrative support role or professional working environment.
- Previous experience in the landscape industry preferred.
- Demonstrate strong proficiency in Microsoft Word and Excel.
- Demonstrate a strong attention to detail and problem solving.
- Demonstrate strong organizational skills and ability to multi-task.
- Demonstrate strong communication skills, both verbal and written, with Mariani associates and clients on a consistent basis.
- Knowledge of landscape terminology as demonstrated by work experience preferred.
- Ability to plan, prioritize, and organize a diversified workload.
- Demonstrate flexibility to perform duties wherever volume deems it necessary.
- Ability to work out of multiple remote locations.
WORKING CONDITIONS:Work requires intermittent physical activity including bending, reaching and prolonged periods of sitting. Responsibilities may require evening and weekend work in response to client needs and deadlines.
BENEFITS FOR FULL-TIME ASSOCIATES:- 401(k) plan with company match
- PPO & HMO health insurance options
- Dental insurance
- Vision insurance
- FSA
- Long-Term Disability and Life Insurance
- Paid time Off
- 7 paid Holidays per year including discretionary year-end holiday shut-down
- Tuition Reimbursement (after one year of service)
For more information about Mariani, please visit our website at www.rpmarzilli.com. R.P. Marzilli / Mariani is an Equal Opportunity Employer. M/F/D/VJob Type: Part-time or Full-timePay Range: $23.00 - $28.00Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.