Internal Admissions
: Job Details :

Purpose: The Internal Admissions Coordinator represents the facility with the area hospitals and other medical professionals. A member of the marketing team and an important part of the overall team approach in the facility. Qualifications: • Must possess the ability to communicate effectively, orally and in writing. • Must possess the ability to deal tactfully with personnel, residents, visitors and the general public. • Must have knowledge of medical terminology. • Must have knowledge of Medicare, Medicaid and other insurances. • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing admission practices. • Software knowledge - Outlook, Excel, Word • Must understand and be up to date with the Federal and State regulations for SNF's related to admissions. • Ability to work flexible hours and weekends as needed • Ability to read and write in English • Must be at least 18 years of age. Essential Job Functions: Responsibilities include but are not limited to the following: • Assessment of all referrals- communicate with appropriate staff • Communicate with case manager/online systems regarding pending referrals • Maintain all appropriate documentation on all accepted residents, to include 3008, PASRR, FL2, UAI • Provide Business Office Manager with all financial documentation prior to admit. • Utilize IRM in tracking all referrals and potential admissions • Initiate the Admission Notification form to be distributed upon actual admission • Initiate the Discharge Notification form to be distributed upon actual discharge • Verify all Insurances on all potential admissions • Obtain authorization and levels on all applicable admissions • Completion of Admission Inquiry Tool • Complete admission paperwork within 48 hours of admission • Coordinate with family and physician on the necessary information required to admit resident. • Communicate with external facilities and hospitals on bed availability. • Be available to give tours and information regarding the facility to prospective resident and/or family member. • Maintain the Daily Census tracking records • Represent the facility in community events • Coordinate with Director of Community Relations to help with obtaining required medical documentation prior to admits such as: o Hospital face Sheet/or Face Sheet form discharging facility o History and physical o 3008(FL) o PASSAR o Recent nurse's notes o Chest X-Ray results o Recent Lab work results o FL2(NC) o UAI(VA) • Coordinate with Director of Community Relations to help with obtaining required financial documentation prior to admits such as: o Insurance verification- Primary and Secondary o Insurance authorization o Contact information (address and phone number) • Maintain resident confidentiality and privacy. Treat residents with kindness, dignity and respect, know and comply with Resident Rights and report complaints and concerns to the appropriate department. • Knowledge of healthcare regulatory standards is preferred. • Have a general understanding of Advance Directives. • All other duties as assigned. Residents Rights Function: Maintain resident/patient confidentiality and privacy; treat residents/patients with kindness, dignity and respect; know and comply with the Resident's Rights rules and comply with HIPAA regulations. Physical and Sensory Job Requirements: • Minimal physical requirements typically associated with an office/clerical position. The person in this position needs to occasionally move about the office to access file cabinets, office machinery and the like • Employee may be required to lift and or move boxes, packages, etc., weighing approximately 25 pounds • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs, balance, stoop or kneel; talk or hear; taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Education and Experience: • Must have a Bachelor's Degree or equivalent experience in related field • 3- 5 years' experience in Long Term Care, which can include an SNF, ALF, Hospital or similar healthcare organization and in a similar titled position • Knowledge of healthcare Federal and State regulatory standards.