Event Specialist
: Job Details :

Position DetailsJob Title: Event SpecialistPosition Number: 8102360Job Category: University StaffJob Type: Full-TimeFLSA Status: Non-ExemptCampus: Woodstock-LUREC CampusDepartment Name: LU RETREAT & ECOLOGY CENTERLocation Code: LU RETREAT & ECOLOGY CENTER (07070A)Is this split and/or fully grant funded? NoDuties and ResponsibilitiesThis full-time position plays a key role in the successful operation of Loyola University Retreat and Ecology Campus (LUREC). Located in Woodstock, IL and situated on 98 acres of land, LUREC, which is a 200-bed facility, hosts Loyola University student, staff and faculty retreats as well as events and retreats for outside organizations. The Event Specialist will be responsible for the following:Answer incoming phone calls and assisting callers with their inquiries.Respond to online inquiries and RFPs.Schedule and conduct site visits of LUREC.Create and send contracts to prospective clients.Create and send out Housing Lists and Retreat Worksheets to clients.Check-in and check-out guests at the Front Desk.Assist guests with questions and resolve guest issues.Communicate information to all departments within LUREC.Send out invoices to clients.Assist with special projects as needed.Minimum Education and/or Work ExperienceHigh school diploma or equivalent required. One to two years of event planning or related experience.QualificationsMust have excellent customer service skills.Must be able to work in a team environment.Effective communication skills.Must be flexible with their schedule and be able to work weekends on a consistent basis.Certificates/Credentials/LicensesMust have an Associate's or Bachelor's degree in a related field.Must have at least 2-4 years of customer service experience, preferably in the Hospitality Industry.Computer SkillsMust be familiar with the Microsoft Suites, including but not limited to Excel and Word.Must be willing to learn new computer systems.Experience with Kinetics Conference Management system is preferred.Supervisory Responsibilities: NoRequired operation of university owned vehicles: NoDoes this position require direct animal or patient contact? NoPhysical Demands: Standing, Repetitive MotionsWorking Conditions: Irregular HoursOpen Date: 10/09/2024Close Date: Special Instructions to Applicants: Diversity and Inclusion StatementDiversity, Equity, and InclusionAs one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.Quick Link for Posting: #J-18808-Ljbffr