Salary: $24.00 - $28.00 HourlyLocation : Ryan Ranch Office- Monterey, CAJob Type: Full-TimeJob Number: 2024-00047Department: AccountingOpening Date: 12/06/2024FLSA: Non-ExemptDescriptionPriority Screening Deadline: December 19, 2024. All positions are open until filled. The University Corporation at Monterey Bay ( Corporation ): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.POSITION SUMMARYUnder the direct supervision of the Post Award Manager, the Post Award Coordinator serves as an important resource providing administrative support for all areas within the Post Award on issues related to the fiscal, administrative and regulatory management of grants, contracts and sponsored programs from award receipt through closeout. This position works closely with the Post Award Analysts and will interact with principal investigators, project directors, and administrative assistants, among others, to provide post award administrative support in managing grants and contracts. Examples of Duties ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
Promote and maintain an atmosphere of excellent internal and external customer service within the Post Award department and the campus community. Provide first level contact and communicate resolutions to issues. Properly escalate unresolved questions to the next level of support. Track, route and redirect problems to the correct resources. Follow-up, provide feedback and see problems through to resolution.Receives and processes Sponsored Programs Office (SPO) notifications on new awards, no-cost extensions, and adjustments. This includes downloading of award documents, updating schedules for SPO, Post Award, Human Resources, and the University Advancement department.Prepares and maintains the Project Set-Up Form on new and existing grants and contracts to be submitted to the Operational Support and Innovation Department.Handles the completion of the Fund Request and Signature Authorization Form, also known as the Chartfield for new awards and any changes there with.Enters journal entries including adjusting journal entries and budgets in the Common Financial System (CFS).Prepares internal and external financial reports such as the Monthly Cumulative Financial Report to the Program Investigators (PI) or Program Directors (PD), and financial sections of the semi-annual and Annual Performance Reports to sponsors. Some of these reports are to be reviewed by the Post Award Analysts and approved by the Post Award Manager before final submission.Maintain and update the Subaward and Subcontractor Workbook with Subaward/Subcontractor information (including contact information, Analysis of sponsor award documents to maintain compliance with fiscal management and reporting specifications with Subawards and Subcontractors.Provide assistance with monthly/quarterly invoicing and reporting, by preparing invoice packets and gathering supporting documentation (payroll reports, invoices, ProCards, etc. data warehouse reports and general ledger details)Trains program staff on Data Warehouse reports.Maintains and updates NSF Worksheet.Assists in the cash management duties including drawdowns, invoices, and follows up on outstanding receivables on grants and contracts.Assists with the tracking of award end dates and issues the required 30, 60, and 90-day notifications to PIs and or PDs. Prepares the close-out checklist.Provides reminders to Post Award Analysts on final reports due dates.Assists with the review and follow up of purchase order balances with vendor.Assists with development of meeting agendas and other administrative tasks, including scheduling in relation to various meetings such as the Post Award weekly meetings, annual Corporation Business Operations Forum, and program meetings when requested.Coordinates updates and revisions to the Post Award section of the Corporation website.Assists with agency and accounting audits of grants and contracts.Responsible for keeping up to date Post Award administrative policies and procedures.Attending trainings as needed for job related responsibilities and professional development.OTHER FUNCTIONS
- Assists in other areas of Auxiliary Accounting as needed.
- Performs other duties as assigned.
PHYSICAL WORK ENVIRONMENTThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. WORK LOCATION
- Hybrid Position: 60% minimum in-office/on-site following the initial training period.
- Work Location: 8 Upper Ragsdale Drive, Monterey, CA
KNOWLEDGE, SKILLS, AND ABILITIESStrong client-facing and communication skills. Thorough knowledge of financial record-keeping methods, procedures, and practices. Ability to prepare reports and email and written correspondence. Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures. Ability to handle confidential and sensitive matters. Ability to make sound decisions and recommendations regarding administrative activities. Ability to communicate effectively in English, both orally and in writing. Ability to work independently, set priorities and meet deadlines. Ability and dedication to providing high quality customer service. Ability to work collaboratively with University and Auxiliaries staff, faculty, students, and external constituent groups.This position requires a significant emphasis on customer service, financial administrative services, and understanding and interpreting grants, contractual agreements, and internal policies and procedures. Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required. Qualifications Education and Experience:Equivalent to an associate degree, preferably in Accounting, Business Administration, Public Relations or a closely related field AND three years of progressively responsible professional customer service help desk experience OR a combination of education and experience which provides the required knowledge and abilities. A Master's degree in a related field may be substituted for up to one year of the required experience.DESIRABLE QUALIFICATIONS
- Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
- BA degree preferred. Experience using PeopleSoft, familiarity with Federal/State grants and contract administration preferably in Higher Education and knowledge of Federal/State grants and contract regulations, highly desirable.
Special Conditions of Employment SPECIAL CONDITIONS OF EMPLOYMENTThe person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095. The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California. All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions. University Corporation at Monterey Bay positions are at-will employment. CSUMB is a smoke and tobacco-free campus. The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at Sensitive Positions - This position has been designated as a sensitive position with:
- access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
FERPA:
- This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.
Questions can be sent to: ...@csumb.edu. SALARY AND BENEFITS The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available The hourly hiring range for this position is $24-28. Classification: Grade 4, Staff. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our for details about sick time, vacation, and holidays. The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price. The University Corporation at Monterey Bay also provides access to affordable campus housing: Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) ###-####. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.Benefits: Benefits include medical, dental, vision, life insurance benefits, contributory retirement plan (10% employer contribution after 6 months), 14 paid holidays per year, vacation, and other benefits, effective the first of the month following your hire date. Here is a link to our , which has detailed plan information. Here is a link to the , with general information.Housing: Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. The housing program is managed by the Greystar Company: 831-###-####. Here is a link to more information on