Department Department of Religion
Responsibilities The Administrative Associate is responsible for administrative duties including travel, procurement and HR processes for the Department of Religion. Responsibilities include: Serving as the department travel representative for Religion.
- Handling the formation of non-employee profiles, OMNI entry of travel authorizations, expense reports and non-travel reimbursements. Confirming that appropriate supporting documents are submitted to the University imaging system. Utilizing a university travel card for some charges. Monitoring, tracking and reviewing travel authorizations, expense reports and non-travel reimbursements; ensuring a sound environment of internal controls and compliance with university and department policies and procedures.
Serving as the Departmental HR representative.
- Entering all Faculty, Staff, Graduate Assistant and OPS personnel actions including recruiting, hiring, appointment paperwork, reappointments, mass appointments, courtesy appointments, terminations, funding/appointment changes/updates etc. in OMNI. Serving as backup FACET representative and backup Time and Leave coordinator. Ensuring compliance with Federal, State, and University laws, HR and College policies, and guidelines.
Serving as the department purchasing representative.
- Responsible for purchasing and receiving. Preparing and entering requisitions, changing orders, payment request forms, departmental online journal entry forms, SpearMart punch-out catalog orders, and other related tasks. Responsible for holding a P-card and making business related purchases for employees, supply purchases and other related purchasing activities. Ensuring compliance with Federal, State, and University laws, policies, and guidelines, including obtaining product information authorization and entering complete/accurate information in the purchasing system. Tracking procurement items from requisition to receipt & delivery to final payment phase. This includes obtaining product information, ensuring proper authorization has been obtained and entering p rocurement/receiving information in the purchasing system.
Serving as backup for the preparation of Faculty Award binders. Assisting with faculty recruiting and organizing applications. Supporting the administrative processes by assisting departmental administrators with special projects and other duties including conference event preparation as needed. Serving as back up HR, Purchasing and Travel rep for Department of Classics. May serve as back up for departmental date entry and website uploads.
Qualifications High school diploma or equivalent and three years of experience. (Note: a combination of post high school education and experience equal to three years.)
Preferred Qualifications Preferred Qualifications and Experience include:
- Experience in gathering, interpreting, reporting, and/or editing information.
- Experience in office practices, procedures, and etiquette.
- Experience with record keeping, filing, and office systems.
- Ability to communicate effectively verbally and in writing.
- Ability to compile, review, and reconcile date for accuracy, completeness, and compliance.
- Ability to interpret and apply related policies, procedures, principles, and practices.
Contact Info Susan Stetson, Business Manager Florida State University, Department of Religion ...@fsu.edu (850-###-####), religion.fsu.edu
University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses.
Anticipated Salary Range Minimum starting salary for the position is $36,250. Anticipated starting salary will be commensurate with experience and qualifications.
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How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select yes to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) ###-#### .
Considerations This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check .
Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be accessed at : .