Secretary-Business Office
: Job Details :

Position Type:

Secretarial/Clerical/Business Office Clerk

Date Posted:

12/6/2024

Location:

Central Office

Additional Information: Show/Hide

Primary Purpose:

Under general supervision, perform bookkeeping and maintain district financial records.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of bookkeeping principles and practices

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience:

Experience or college course work in accounting-related subjects

Major Responsibilities and Duties:

Accounting

* Maintain complete and systematic records of assigned district financial transactions.

* Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.

* Balance general ledger and subsidiary accounts by reconciling entries.

* Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.

* Compute and record cash receipt summaries.

* Balance bank statements and work with bank officials to resolve discrepancies in account records.

* Transfer funds between accounts as directed by chief financial officer or business manager.

* Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district and help prepare financial statements and budget amendments for presentation to board.

* Compile, maintain, and file all reports, records, and other documents as required.

Other

* Maintain confidentiality.

* Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress