Job Location : New York,NY, USA
Job Details
Level: Experienced
Job Location: New York Campus - New York, NY
Position Type: Full Time
Education Level: 4 Year Degree
Salary Range: $70,000.00 - $80,000.00 Salary/year
Travel Percentage: Negligible
Job Shift: Day
Job Category: Education
Description
About Hebrew Union College
Founded in 1875, Hebrew Union College-Jewish Institute of Religion is North America's leading institution of higher Jewish education and the academic, spiritual, and professional leadership development center of Reform Judaism.
HUC-JIR educates leaders for service to American and world Jewry as rabbis, cantors, experts in Jewish education, and Jewish nonprofit management professionals, and offers graduate degree programs to scholars and clergy of all faiths. With centers of learning in Cincinnati, Jerusalem, Los Angeles, and New York, HUC-JIR's scholarly resources comprise renowned library, archive, and museum collections, biblical archaeology excavations, and academic publications.
HUC Mission
Hebrew Union College-Jewish Institute of Religion (HUC-JIR) is North America's premier institution of Jewish higher education and the center for professional leadership development of Reform Judaism. A multi-campus academic and spiritual learning community, HUC-JIR builds vibrant progressive Judaism in North America, Israel and around the globe by:
* Studying the great issues of Jewish life, history and thought with an open, egalitarian, inclusive and pluralistic spirit;
* Educating innovative, visionary clergy and professionals who embody the sustaining values, responsibilities, practices and texts of Jewish tradition to inspire future generations; and
* Advancing the critical study of Judaism and Jewish culture in accordance with the highest standards of modern academic scholarship.
Position Summary
HUC-JIR seeks an Executive Administrator/Institutional Advancement Coordinator to provide high-level administrative support to the Vice President for Institutional Advancement (VPIA) and the Institutional Advancement (IA) team.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
* Provide executive level administrative support to the VPIA and the Institutional Advancement leadership team.
* Manage VPIA's calendar, schedule, and confirm appointments. Maintain calendar to provide optimum scheduling, flexibility, and resolution of meeting conflicts.
* Research, collect and prepare information for the VPIA's use in scheduled meetings internally and externally.
* Manage VPIA's correspondence, address priority issues, and coordinate timely responses for VPIA correspondence.
* Support the management of major gift proposals and communications.
* Coordinate travel arrangements, attend travel planning meetings, and prepare itineraries and travel materials for VPIA, and the IA Department and special initiatives.
* Maintain professional relationships with Institutional Advancement team, students, staff, faculty, alumni, lay leaders, donors, and prospects.
* Maintain Raiser's Edge data on individual donors for VPIA, Institutional Advancement, President, and board leadership.
* Collaborate with staff to coordinate meetings and special events. Attend events and programs to support in person needs.
* Draft, proofread, print, scan and distribute various correspondences, proposals, agreements, contracts, and other documents.
* Maintain department electronic files, spreadsheets, correspondence, historical records, and other official documents.
* Track IA budgets and expenses, prepare expense reports, monitor department expenditures, and provide resources for budget reports and preparation.
* Coordinate consultant and vendor accounts payable paperwork, review incoming invoices, facilitate approval from VPIA, submit to National Business Office for timely payment.
* Perform other duties as assigned.
HUC Employee Benefits
Hebrew Union College recognizes employees as one of the most valuable assets to the success of the college. That is why we make it our highest priority to offer a competitive benefits package. Some of those benefits include, but are not limited to:
* Medical, Dental, Vision
* Life Insurance, Long Term Disability
* Retirement Savings Plan -403b
* Paid National and Jewish Holidays
* Paid Vacation and Sick Days
* Paid Parental Leave
* Tuition Remission Benefits
* Employee Assistance Program
Qualifications
Education
* Required: College/Bachelor's degree
Experience
* Required: Ten years of administrative support experience in a not-for-profit, accounting, or educational institution; five years supporting a senior-level executive in a dynamic, fast-paced environment.
* Preferred: Executive-level scheduling, and experience working with Boards, donors, and multiple levels of organizational leadership.
Knowledge, Skills & Abilities
* Superior Attention to Detail - provide focus and thorough review when completing work tasks.
* Excellent Coordination, Organization, and Concentration - coordinate the different elements of a complex project to support successful completion, quality results, while meeting deadlines.
* Superior Follow-up - provide timely and accurate responses to leadership, colleagues, donors, and prospects.
* Good Judgment and Decision Making - consider the relative costs and benefits of potential actions to choose the most appropriate one.
* Superior Multitasking - shift between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
* Excellent Relationship Building - cultivate strong connections with colleagues, organizational partners, donors, and board members.
* Excellent Written Comprehension & Expression - read and understand information and present ideas in writing.
Technology
* Required: Microsoft Office 365 - Word, Excel, PowerPoint, Outlook; Adobe Acrobat; social media platforms; virtual meeting software (Zoom, Teams)
* Preferred: Raiser's Edge or other fundraiser and donor management software, MS Publisher, SharePoint
Core Values
Employees are expected to model Hebrew Union College's Core Values:
* Honesty and Integrity
* Kindness and Decency
* Openness and Transparency
* Responsible Empowerment
* Trust and Security
* Diversity and Inclusion
Work Environment & Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Work is typically performed in an indoor office or classroom environment. While performing the duties of this job, the employee is frequently required to sit or stand, walk, talk, and listen; the employee may occasionally have to stoop, bend, reach, and lift up to 20 pounds. Employees need manual dexterity to operate standard office equipment and a personal computer, clarity of speech and hearing or other communication capabilities to discern verbal instructions and to communicate effectively with others and visual acuity to comprehend written work instructions and review, evaluate, and prepare a variety of written materials and documents.
HUC-JIR prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator.