Job DescriptionWhat We Are Looking ForBaylor University is seeking an Administrative Manager to support the mission and vision of Baylor University and serve within the Environmental Science Department. The Administrative Manager will be responsible for managing departmental day-to-day operations. The successful candidate will have strong organizational and time management skills, be detailed oriented, and have expertise in providing excellent service to faculty and students. The candidate must be a self-starter and work well in a team environment.An Associate Degree and three years of relevant work experience are required. A Bachelor's Degree and five years of relevant work experience are preferred. A combination of education and work experience will be considered in lieu of the required degree and/or years of experience. Applications must be currently authorized to work in the United States on a full-time basis.Additional Attributes
- Maintain discretion and the highest professional standards while working with confidential information
- Strong written and verbal communication skills
- Research administration experience is a plus
What You Will Do
- Services Administration and Operations
- Work with Department Chair on management of resources and communications
- Assist planning and scheduling business meetings, faculty meetings, faculty-staff retreat, spring kick-off, and other events. Follow-up as needed regarding any action steps
- Assist Department Chair with external advisory board
- Schedule monthly and weekly department office meetings
- Lead staff in working with financial managers and financial administrators
- Manage capital and contracted services process
- Maintain Webpage and social media (i.e., Facebook, Twitter, Instagram, LinkedIn)
- Oversee processing of electronic and paper copies of Ignite Packing Slips
- Conduct Ignite training as needed for faculty, staff, and students
- Work with faculty on processing scholarships
- Manage allocation of travel funding as well as travel requests (internal and external)
- Oversee vehicle fleet management
- Oversee and update information in electronic Box folders
- Draft annual report
- Oversee Aramark work orders as well as key and building access requests
- Backup Academic Services Support
- Support Graduate Program Director and Undergraduate Program Director through work of Graduate Program Coordinator and Undergraduate Academic Support Associate
- Work with faculty and staff on catalog changes, curriculum action, teaching schedules, marketing, recruitment events, prospective student and family visits
- Work with graduate program director and coordinator on Ph.D. recruiting
- Schedule seminars on departmental calendars; Update bulletin boards
- Process conference vendor support materials
- Purchase promotional materials
- Maintain course syllabi in electronic Box folders
- Assist faculty with Welcome Week Activities for graduate and undergraduate students
- Development
- Write and process annual and monthly donor letters
- Manage expendable endowment funds
- Assist Department Chair with donor development
- Space Personal Support
- Serve as member of Department of Environmental Sciences Leadership Team
- Oversee and support work of departmental staff roles, which currently includes a Graduate Program Coordinator
- Coordinate with College and campus partners on administrative processes on behalf of Department of Environmental Sciences, including but not limited to Human Resources, Dean's Office in College of Arts & Sciences, and Provost's Office
- Support annual faculty and staff review processes
- Coordinate faculty and staff recruiting processes, including marketing open positions and scheduling campus visits for candidates
- Process temporary lecturer hires, faculty teaching overloads, and supplemental pay
- Manage staff recruiting including drafting job descriptions and scheduling campus visits
- Process faculty, staff, contingent worker, and student separations, also ensuring Financial Manager reviews and/or has awareness of related PAF submissions
- Oversee work study students hiring and separation
- Research Administration
- Work with Department Chair and Financial Manager in development of faculty start-up budgets
- Oversee research lab openings, moves, and closeouts
- Arrange visiting scholar logistics and required on-campus processing
- Space Management
- Assist Department Chair in overseeing space management including teaching labs, research labs, and offices
- Request quotes for furniture orders
- Oversee faculty and staff office moves and moveouts
- Perform all other duties as assigned to support Baylor's Mission
- Ability to comply with university policies
- Maintain regular and punctual attendance
What You Can ExpectAs part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.Explore & EngageLearn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!About UsBaylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. As a religious educational institution, Baylor is lawfully permitted to consider an applicant's religion as a selection criterion. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply.About UsBaylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor's commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled