Administrative Specialist
: Job Details :

Job DescriptionPittsburg State University is accepting applications for an Administrative Specialist in Alumni and Constituent Relations to oversee the operational and administrative tasks to support Alumni & Constituent Relations, the Alumni Association, University Advancement, as well as the Wilkinson Alumni Center. This includes overseeing the general accounting duties for all Alumni & Constituent Relations accounts, (including state and Foundation), interacting on a general day-to-day basis with alumni and constituents, and supervising student employees. Duties and Responsibilities of Position50%

• Responsible for Gorilla License Plate/Alumni Legacy License Plate Scholarship Program. Manage the database of all participants and provide reports as needed. Determine qualified recipients for the Alumni Legacy License Plate Scholarship.
• Assist Director and Assistant Director in coordination and preparation of major events such as Alumni Awards, Half-Century Reunion, Gorilla Gatherings, GorillaFest, etc.
• Serve as the first point of contact for the Office of Alumni & Constituent Relations.
• Manage communications, provide information, and respond to direct inquiries as appropriate. Decide if communications should be passed along to Director or others.
• Collect, organize, and compose correspondences. Answer telephones, respond to email, forward messages, schedule and confirm appointments.
• Monitor spending and reconciliation of multiple accounts on an ongoing basis.
• Assist in planning of departmental budget.

35%

• Work with alumni database system to keep alumni records current and accurate.
• Maintain and keep current RSVP and bio lists for alumni events using event registration system.
• Manage all financials for Alumni & Constituent Relations and the Alumni Association.
• Manage all events held at the Wilkinson Alumni Center.
• Manage office inventory regarding supplies, materials, and office equipment.
• Assist with marketing alumni travel program, credit card program, and alumni insurance program.
• Oversee use of and submit maintenance requests as needed for offices, computers, and other equipment.

10%

• Manage the hiring, training, and supervision of student employees for the office and the building.
• Schedule student employee work assignments and hours.
• Manage the review and evaluation of student employee work performance.

5%

• Other duties as assigned.

Education and Experience: Required Education and Experience at Hire -

• High school diploma or equivalent.
• Two years of experience in an office or administrative setting. Education may be substituted for experience as determined by the University.

Preferred Education and Experience -

• Bachelor's degree
• Graduate of Pittsburg State University
• Experience working at Pittsburg State University
• Experience supervising student employees

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check. Job Type: Unclassified, Continuing Annual Salary: Grade 5 - $18.50 per hour Appointment Duration: 12 months Work Schedule: Monday-Friday. 8:00 am to 4:30 pmApplication Documents Required*:

• Cover letter
• Resume
• Names and Contact Details for Three (3) Professional References that speak to qualification.

*Consolidate documents into a maximum of 2 to upload. Open Until Filled with a first review date of December 2, 2024. Search Committee Chair: Danielle Driskill (...@pittstate.edu) Visa Sponsorship is not available for this position PSU will only accept applications submitted through this process. Pittsburg State University is an Equal Opportunity and Affirmative Action and Veterans Preference employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.About UsAbout Pittsburg State UniversityPittsburg State University was founded in 1903, in vibrant and progressive southeast Kansas. Home to nearly 6,500 students, PSU provides all the benefits of a major college but with small class sizes and personalized experiences. The university offers more than 200 academic programs and emphasis areas across four colleges, including undergraduate degrees, graduate degrees, EdS degrees, and a doctoral degree in Nursing. Our students enjoy an average class size of just 18 students and benefit from world-class faculty and a vibrant campus life. More than 65,000 alumni proudly declare, Once a Gorilla, Always a Gorilla. Pittsburg State University offers a rich college experience with a broad selection of academic and social amenities.

• A beautiful 223-acre campus is home to state-of-the-art buildings that bring the real world to students, and include The Bicknell Family Center for the Arts, the Kansas Technology Center, the Tyler Research Center, the Robert W. Plaster Center, and much more

• The surrounding Pittsburg community fully embraces the university and its students with a welcoming, family-like small city atmosphere

• A variety of housing options give students living/learning opportunities, modern downtown apartments, group living, and more

• Nearly 150 student organizations provide opportunities for engagement, community, and leadership

• Our student population hosts a variety of cultural and social events on campus and in the community, exposing students to the traditions and lives from countries around the world

• Home to the NCAA's only Gorilla mascot, the university has a strong athletics tradition that showcases student athletes and brings together a community of dedicated fans

• A growing selection of online classes, programs, and degrees provide flexibility and opportunity to students from all walks of life

Pittsburg State employs well over one thousand part-time and full-time faculty and staff, students, graduate assistants, and researchers.Pittsburg has a population of approximately 20,000 residents and is located in southeast Kansas, about thirty miles from Joplin, Missouri, which has a metropolitan area population of about 60,000. Kansas City is located 120 miles north; Tulsa, Oklahoma is 125 miles southwest; Wichita is 160 miles west; and Springfield, Missouri is 95 miles east. For more information see: Pursuant to the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. 1092 {f}) a copy of Pittsburg State University's Annual Security Report may be viewed on the internet at: This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Pittsburg State University; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can also obtain a printed copy of this report by contacting University Police and Parking Services at 620-###-####. Pittsburg State University prohibits discrimination on the basis of race, color, religion, sex, national origin, sexual orientation, age, marital or parental status, ancestry, genetic information, gender identity, gender expression, military or veteran status, or disabilities. The following person has been designated to address inquiries regarding the nondiscrimination policies: Director of Institutional Equity/Title IX Coordinator, 218 Russ Hall, 1701 S. Broadway, Pittsburg, KS 66762-7528, 620-###-####, ...@pittstate.edu.